townofpomfret

January 02, 2020-Organizational Meeting Minutes

TOWN OF POMFRET
ORGANIZATIONAL MEETING
JANUARY 2, 2020 at 5:00P.M.

Supervisor Daniel Pacos
Present:            Town Clerk Allison Vento

Councilpersons:     Councilman John Sedota
                                    Councilman Christopher Schaeffer
                                    Councilman Brett Christy
                                    Councilwoman Ann Eckman

Supervisor Pacos began the Organizational meeting with the Pledge to the Flag.

APPROVAL OF SALARIES FOR ELECTED OFFICIALS

Supervisor                                           $ 12,000
Councilperson                         (4)        $ 4,500 (each)
Town Justices                          (2)        $16,000(each)
Town Clerk                                         $41,593
Highway Superintendent $65,691

DULY MOVED by Supervisor Pacos, seconded by Councilwoman Eckman and carried.

BOARD OF ASSESSMENT REVIEW

The following members will continue to serve on the Board of
Assessment Review with their terms expiring as so stated and with
the re-appointment of Roger Renswick to serve
on the Board of Assessment Review with the term expiring as
listed below:
Michaelene Comerford           9/30/2020
Harry Centner                         9/30/2021
Alan Shaw                              9/30/2022
Kirk Hutchinson                      9/30/2023
Roger Renswick                      9/30/2024

DULY MOVED by Councilwoman Eckman, seconded by Council Christy and carried.

APPOINT DEPUTY SUPERVISOR AND SET SALARY

Councilwoman Eckman appointed as Deputy Supervisor at the salary of $600.00.

DULY MOVED by Supervisor Pacos, seconded by Councilman Schaeffer and carried.

APPOINT DEPUTY TOWN CLERK(S)

Town Clerk Vento appoints Ann Renckens and EvaDawn Bashaw as Deputy Town Clerks.

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

APPOINT DEPUTY HIGHWAY SUPERINTENDENT

Highway Superintendent Jude Gardner appoints Jeff O’Brien as Deputy Highway
Superintendent at the rate of $1.00 per hour in addition to his
hourly rate.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota and carried.

APPROVE APPOINTMENTS AND SALARIES AS FOLLOWS:
Kevin Muldowney – Assessor $36,435.00 per year
Kathy Ludemann-Assessor Clerk $17.19 per hour
Board of Assessment Review $12.00 per hour
Warren Kelly-Code/Inspection Officer $16,000.00 per year
Warren Kelly-Fire Inspector $5,000.00 per year
James DeJoe-Zoning Officer $7,114.00per year
EvaDawn Bashaw-Secretary for Zoning/Plan. $15.55 per hour
Allison Vento -Civil Defense Officer $500.00 per year
Miriam Washington-Court Clerk $16.55 per hour
Susan Graves- Court Clerk $17.19 per hour
David McCoy -Court Officer $15.57 per hour
Thomas Fisher-Court Officer $15.57 per hour
Jacob Berger-Court Officer $15.57 per hour
Michael Callender-Court Officer $15.57 per hour
Michael Vinciguerra-Town Constable Fees As Allowed By State
Larry Ludemann-Town Constable Fees As Allowed By State
Douglas Bunge-Town Constable Fees As Allowed By State
Pat Ambrose-Town Constable Fees As Allowed By State
Daniel Smith-Town Constable Fees As Allowed By State
Allison Vento -Registrar Fees As Allowed By State
EvaDawn Bashaw -Deputy Town Clerk $15.55 per hour
Ann Renkens -Deputy Town Clerk $14.55 per hour
EvaDawn Bashaw -Collector of Taxes $5,500.00 per year
Office Help for Tax Collection $2,600.00 per year
Jeffrey Passafaro-Town Counsel $135.00/$170.00 per hour
Bahgat & Laurito-Bahgat-Bookkeeping Services Contract   $15,000.00 per year

Ann Renckens-Pomfret Cemetery Sexton $14.55 per hour
Jude Gardner   -Cemetery Maintenance Supervisor     $2,800.00 per year
Dennis Maslak $28.69 per hour
Loren Laurito $28.13 per hour
Jeff O’Brien (includes $1.00/hr. for Deputy. Highway Superintendent) $27.61 per hour
David Dunlop $26.55 per hour
Jeff Abbey $22.80 per hour
Paul Kingsbury $20.40 per hour
Jude Gardner   -Public Works Super.$2,400.00 per year
Jude Gardner   -Water Dist. System Operator $2,000.00 per year
Loren Laurito -Water Dist. System Operator $2,000.00 per year
Allison Vento –Water Dist. System Clerk $2,000.00 per year
John Bell-Lily Dale Sewage WWTP $15,895.00 per year
Douglas Bunge- Dog Control Officer $3,300.00 per year
Joshua Cybart-Dog Control Officer $3,300.00 per year
Tom Battaglia-Recreation Administrator $2,400.00 per year
Todd Langworthy-Town Historian $1,200.00 per year
Allison Vento -Web Master $500.00 per year
Allison Vento - Server Backup $500.00 per year
Marie Biddle-Cleaner $275.00 per month

DULY MOVED by Councilman Sedota, seconded by Councilwoman Eckman and carried by a roll call vote:
Supervisor Pacos: AYE
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Councilwoman Eckman: AYE

SICK LEAVE, PAID HOLIDAYS, PERSONAL DAYS, AND
VACATIONS FOR FULL-TIME EMPLOYEES

Town Hall personnel working a minimum of 35 hours per week
and all Highway Department employees working a minimum of 40 scheduled hours per week be eligible for sick leave, paid holidays, personal days, and vacations as follows:

SICK LEAVE
1.One (1) day earned per month, twelve (12) days earned per year.
2.After three (3) days, a doctor’s certificate is required.
3.Sick leave can be accumulated up to one hundred and sixty-five (165) days at full salary.

PAID HOLIDAYS
New Year’s Day Columbus Day
Martin Luther King Jr. Day
President’s Day Veteran’s Day
Good Friday Thanksgiving & Day After
Memorial Day Christmas Day
July 4th Birthday (Floating day with proper Labor Day notification and approved by Highway Superintendent for Highway employees.)
PERSONAL DAYS
Each eligible person shall receive (2) personal leave days per year.

VACATIONS
1. No paid vacation allowed during first full year.
2. After completing:
One full year                           One-week paid vacation /Five (5) days
Two full years                         One-week paid vacation /Five (5) days
Three & Four full years          Two weeks paid vacation /Ten (10) days
Five full years                         Three weeks paid vacation /Fifteen (15) days
Six full years                           Additional day /Sixteen (16) days
Seven full years                       Additional day /Seventeen (17) days
Eight full years                        Additional day/ Eighteen (18) days
Nine full years                         Additional day /Nineteen (19) days
Ten full years                          Additional day /Twenty (20) days
Maximum Paid Vacation        Twenty (20) Days

DULY MOVED by Councilwoman Eckman, seconded by Councilman Christy and carried.

TOWN OF POMFRET INSURANCE BENEFITS

Any insurance benefits offered by the Town of Pomfret are subject to approval by the Town Board.  The grant of any employment benefit in these resolutions does not, nor is it intended to, create a contract. The Town Board reserves the right to amend, modify,
change, or cancel any such benefit.

HEALTH INSURANCE BENEFITS

1. No one except full-time employees or those who work more than thirty-five (35) hours a
week and retirees who were full-time employees of the Town for ten (10) years or more
are eligible for health insurance.

Effective January 1, 2014 all individuals eligible for and
participating in the Town’s health insurance plan, will be required
to contribute ten percent (10%) of the annual premium cost of
health insurance.

2. Effective January 1, 2008, any new parttime elected officials,
whether elected or appointed, or parttime employees of The Town of Pomfret, hired after the effective date, may participate in the
plan but shall pay one hundred percent (100%) of the
premium cost without contribution from the Town of Pomfret.

3. Effective January 1, 2008, no part time elected official retiring
after the effective date of this resolution will be eligible for any health insurance benefit at Town expense, but may participate in theplan by paying one hundred percent (100%) of the premium cost
without contribution from the Town of Pomfret.

4. The following resolution adopted November 8, 2006:
RESOLVED, that no post-retirement or post-employment health insurance benefits, shall be afforded to, or provided to, any employee of the Town of Pomfret hired after November 1, 2006, and be it further
RESOLVED, that the Town health insurance policy is so amended, and that the Town Employee Handbook and any other related document amended by this resolution shall be modified and amended as stated herein.

5. The Town of Pomfret has developed an Insurance Buyout policy
for eligible employees who choose to not take advantage of
Health Insurance offered by the Town.  No part time Employee or elected Official is entitled to participate in any buyout plan.

For eligible full time Employees, the annual buyout amounts shall
be as listed:
Active employees                   Retirees
$1500 Family/Double             $750
$750 Single

At age sixty-five (65) all retirees buyout amounts shall be reduced to $750
(double) and $375 (single) or participation in the Town financed
Senior Medicare program.

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

DENTAL INSURANCE

The following resolution adopted March 23, 1998 will remain in
effect:

1. Those eligible for participation in the plan shall all be full time
employees of the Town of Pomfret, the Highway Superintendent, and Town Clerk. The Town as the employer shall pay fifty percent
(50%) of the annual premium and the eligible employee or Town
official shall pay fifty percent (50%) of the premium.

2. All other elected officials of the Town of Pomfret and part-time employees of The Town of Pomfret may participate in the
plan but shall pay one hundred percent (100%) of the
premium cost without contribution from the Town of Pomfret.

3. It is the policy of the Town Board of the Town of Pomfret to make eligible for dental insurance only active employees or officials and
no benefits shall be offered or extended nor shall this resolution
be in any manner construed to extend any benefit under this plan
to any retired or former Town employee or official.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota and carried.

VISION INSURANCE

The following resolution adopted March 23, 1998 will remain in
effect:

1. Those eligible for participation in the plan shall be all full-time employees of the Town,
the Highway Superintendent, and the Town Clerk. The Town as the employer shall pay one hundred per cent (100%) of the annual
premium.

2. All other elected officials of the Town of Pomfret and part-time employees of The Town of Pomfret may participate in the
plan but shall pay one hundred percent (100%) of the
premium cost without contribution from the Town of Pomfret.

3. It is the policy of the Town Board of the Town of Pomfret to make eligible for vision insurance only active employees or officials and no benefits shall be offered or extended nor shall this resolution
be in any manner construed to extend any benefit under this plan
to any retired or former Town employee or official.

DULY MOVED by Councilman Sedota, seconded by Councilwoman Eckman and carried.

CLOTHING ALLOWANCES (HIGHWAY DEPARTMENT EMPLOYEES)

The following motion adopted January 5, 2000, and amended
November 8, 2000, will remain in effect:
The Town of Pomfret will provide a clothing allowance, including
steel-toed work shoes or boots, of $150.00 per calendar year to all full-time Town of Pomfret Highway Department employees and the
Highway Superintendent. To receive reimbursement
from the Town, the employee or Highway Superintendent must
present an original paid invoice.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Christy and carried.

TOWN PROCUREMENT POLICY

The Town Procurement Policy establishing internal policies and
procedures governing all procurement of goods and services not subject to the bidding requirements of General Municipal Law
Section 103, or any other law, originally adopted March 16, 1992, will remain in effect.

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

TOWN DEPOSITORIES

Approve M&T Bank, Community Bank, MBIA CLASS Cooperative
are designated as Town depositories.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota and carried.

OFFICIAL NEWSPAPER AND POSTING LOCATIONS

The Observer is designated as the official newspaper for the Town
Pomfret Town Hall will serve as the posting location for notices as required by law.

DULY MOVED by Councilman Sedota, seconded by Councilwoman Eckman and carried.

MILEAGE REIMBURSEMENT

The mileage reimbursement is set at $ .58 per mile for Town
officials while on Town business, subject to Town Board approval.  Elected Officials will not be reimbursed for travel within the Town boundaries.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Christy and carried.

TOWN PLANNING BOARD

RATE OF PAY
The Town Planning Board Chairperson and members be paid $1,000.00 and $500.00 respectively for the year 2020, with each term expiring the second Wednesday in January of the year listed below and with the
reappointment of Robert Smith to serve on the Town Planning Board.
MEMBERS                 YEAR
Travis Eckstrom          2021
Janet Szymanski          2022
Vacancy                       2023
James Joy-Chairman   2024
Robert Smith               2025
DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

ZONING BOARD OF APPEALS

RATE OF PAY
The Zoning Board of Appeals Chairperson and members be paid
$1,000.00 and $500 respectively for the year 2020, with each term expiring the second Wednesday in January of the year listed
below and re-appointment of Ray Lewandowski:

MEMBERS                            YEAR
Ruth Eckstrom                        2021
Michaelene Comerford           2022
Robert Reuther                        2022
Greg Danielson                       2023
David Fridmann-Chairman     2024
Raymond Lewandowski         2025

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota and carried.

SUPERVISOR’S ANNUAL FINANCIAL REPORT

The Supervisor is directed to submit to the Town Clerk his annual financial report within ninety (90) days of the closed fiscal year,
and send a copy of the report to the State Comptroller,as required by Section 30 of the General Municipal Law.  The Town Clerk
shall cause summary of such report to be published within
ten (10) days after receipt thereof in the official newspaper of the Town of Pomfret. This report will be in lieu of the annual report
due January 30, 2020.

DULY MOVED by Councilman Sedota, seconded by Councilwoman Eckman and carried.

TOWN INVESTMENT POLICY

Maintain the Town’s investment policy, adopted March 14, 1989,
and amended June 8, 1994, predicated upon the strength of the money market.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Christy and carried.

TOWN BOARD MEETING DATE & TIME

The regular monthly meeting of the Pomfret Town Board is held
the second Wednesday of each month at the Town Hall, 9 Day
Street, Fredonia, New York at 6:30 PM, unless
otherwise notified.

The regular preview (workshop) meeting of the Pomfret Town Board will be held
the first Wednesday of each month at the Town Hall, 9 Day Street, Fredonia, New York at 6:30 PM, as needed.

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

POSTING OF ROADS

The Highway Superintendent is authorized to legally post roads and remove at his discretion as authorized in the vehicle and traffic law for the year 2020.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Christy and carried.

CEMETERY FEES

TOWN CEMETERIES
Cemetery Lot/Grave $625.00
Opening/Closing (Burial) $650.00
Cremains Burial $350.00
Grave Opening (Cremation; Sat./Sun./Holidays) $500.00
Grave Opening (Sat./Sun./Holidays) $900.00

Charge per half hour if funeral remains after $30.00
3:00 PM Weekdays or 12:00 PM Sat./Sun./Holiday

Foundations: Per Square Inch $.65
Minimum $150.00(10”X12”)
Historical Research:    Minimum $25.00
                                    Per Hour $25.00

Forest Hill Storage Vault & Rental:
First 30 days $100.00
After 30 days/for additional 30 days $20.00
Or portion thereof

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

EXPENDITURES BY HIGHWAY SUPERINTENDENT WITHOUT
PRIOR APPROVAL

WHEREAS, Section 142, Subdivision 1(a) of the Highway Law
authorizes the Town Board to adopt a resolution permitting the
Town Superintendent of Highways to purchase equipment, tools
and implements without prior approval of the Town Board in
an amount fixed by them, and

WHEREAS, it is determined by this board to be reasonable and
proper in the best interest of the efficient functioning of the
Highway Department, the Town Superintendent of Highways be
granted permission to purchase such items without its
prior approval, an amount not to exceed $3,000.00,

NOW THEREFORE BE IT RESOLVED, that the Town Superintendent of Highways be and is hereby authorized to spend an amount not in excess of $3,000.00 for the purchase of equipment, tools and
implements without prior approval of the board.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota and carried.

HIGHWAY SUPERINTENDENT TO PURCHASE OFF OF OTHER MUNICIPALIALITES
Authorization to the Highway Superintendent to accept and purchase highway materials, motor fuels, gravel, stone, black top, binder, and oil from and on other proper authorized municipal bids in municipalities in the County of Chautauqua and surrounding counties in New York State for the year 2020.

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

LILY DALE SEWER DISTRICT CHAIRPERSON & VICE-CHAIRPERSON
Appoint Councilman Brett Christy as Chairperson of the Lily Dale Sewer District for the year
2020 at a pay rate of $600.00 and Supervisor Pacos is appointed
Vice-Chairperson, with no financial compensation.

DULY MOVED by Councilman Sedota, seconded by Councilwoman Eckman and carried.

LILY DALE SEWER DISTRICT ACCOUNTING SERVICES
The Town will contract with Bahgat & Laurito-Bahgat to provide accounting services
for the Lily Dale Sewer District for the year 2020 at a rate of
$500.00 for the year.

DULY MOVED by Councilman Sedota, seconded by Councilwoman Eckman and carried.

MUNICIPAL COOPERATION AGREEMENT FOR HIGHWAY
PROJECTS & MAINTENANCE

WHEREAS, pursuant to New York State General Municipal Law,
local governments are authorized to enter into municipal
cooperation agreements for the performance among
themselves or one of the other of their respective functions, and

WHEREAS, a county wide “Mutual Aid” agreement for highway projects and
maintenance has been developed to formalize the sharing of
manpower, equipment and materials by municipalities in
Chautauqua County, and

WHEREAS, the Mutual Aid Agreement provides that assisting
municipalities shall be  entitled to receive services of equivalent
value at a later date from the municipality receiving their
assistance,

THEREFORE, BE IT RESOLVED, that the Town Supervisor is hereby authorized and
empowered to execute all documents necessary to confirm the
Town of Pomfret’s participation in the countywide Mutual Aid
Agreement.

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

SUPERVISOR’S COMMITTEE APPOINTMENTS

1891 Fredonia Opera House Eckman           Schaeffer
Audit Eckman           Sedota             Christy
Buildings Christy             Schaeffer         Sedota
Cable Commission Sedota             Christy            Schaeffer
Cemeteries Pacos               Eckman           Christy
Chamber of Commerce Sedota             Eckman           Schaeffer
Consolidation Pacos               Eckman
Highways Christy             Schaeffer
Libraries Eckman           Schaeffer
Lily Dale Sewer District Christy            Pacos
Office for Aging Eckman           Schaeffer
Parks & Recreation Eckman           Sedota             Christy
Planning Bd. /Zoning Bd. Eckman           Christy            Pacos
Preservation Society Sedota             Schaeffer
Public Safety Sedota             Christy            Eckman
(Fire/Police/Code Enforcement/DCO/Courts)

Regional Planning Pacos               Christy
Special Districts Pacos
(Excluding Lily Dale)

DULY MOVED by Supervisor Pacos, seconded by Councilman Sedota to approve the Supervisor’s committee appointments. The motion carried.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota to adjourn the meeting at 5:37 P.M. The motion carried.
Respectfully Submitted,

Allison Vento
Town Clerk

December 11, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. December 11, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
PRESENT: Town Counsel Jeffrey Passafaro
Town Clerk Allison Vento
Highway Superintendent Jude Gardner


COUNCILPERSONS: John Sedota
Brett Christy
Ann Eckman

ABSENT: Christopher Schaeffer

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Supervisor Steger to accept the minutes of the November 13, 2019 Regular Town Board Meeting. The motion was seconded by Councilman Sedota and the motion carried unanimously.

DULY MOVED by Supervisor Steger and seconded by Councilman Christy to approve the payment of bills on abstract #12 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-Absent
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $23,512.29
General Fund Part Town             $1,442.59
Highwat Fund Town Wide          $490.07
Highway Fund Part Town           $18,129.89
Berry Road Water District           $ 221.34
Chestnut Road Water District    $198.83
North End Water District            $1,113.87
Lily Dale Sewer District              $506.20
Capital Projects                            $182,550.00

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilwoman Eckman and carried unanimously.

GENERAL FUND TOWNWIDE
$500    FROM             A1990.4          Contingent Account
            TO                   A1650.4          Central Communications

$2,500 FROM             A1990.4          Contingent Account
            TO                   A1620.4          Buildings Contractual

$2,800 FROM             A5132.2          Garage Equipment
            TO                   A5132.1          Garage Personal Services

$25      FROM             A9050.8          Employee Benefits Unemployment Insurance
            TO                   A9055.8          Employee Benefits Disability Insurance

$4,500 FROM             A1990.4          Contingent Account
            TO                   A8810.4          Cemetery Contractual
            Transfer for trimming/removal of hazardous trees

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilman Sedota and carried unanimously.

GENERAL FUND OUTSIDE VILLAGE
$500    FROM             B3625.2          Fire Inspection Equipment
            TO                   B3620.4          Safety Inspection Contractual

$300    FROM             B3620.2          Safety Inspection Equipment
            TO                   B3620.4          Safety Inspection Contractual
            Transfer for software purchase-tablet for inspection officer

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilman Christy and carried unanimously.

HIGHWAY FUND OUTSIDE VILLAGE
$3,000 FROM             DB5110.41     General Repairs Fuel
            TO                   DB5110.4       General Repairs Contractual

$3,000 FROM             DB5142.4       Snow Removal Contractual
            TO                   DB5110.4       General Repairs Contractual
            Transfer for trimming/removal of hazardous trees

$300    FROM             DB9060.8       Employee Benefits Hospital & Medical
            TO                   DB9055.8       Employee Benefits Disability Insurance

TOWN CLERK REPORTS

The Fredonia Fire Department has given the monthly report for the month of November 2019. The month had a total of 144 calls with 24 being within the town of Pomfret.
Pomfret Town Justice report for November 2019 is as follows:

Justice Dietzen Total Cases: 91
                        Total Fine & Surcharges: $8,129.00

                        Justice Pulci Total Cases: 108
                        Total Fine & Surcharges: $6,008.00

The Historian report for the month of December has been distributed to the board and is on file in the Clerk’s office.
The Town of Pomfret offices will be closed Wednesday, December 25th and January 1st, 2020 in observance of the Christmas and New Year holidays.

AUDIENCE CONCERNS

Rob Bender, Fredonia resident, asked the board if Rt. 83 to Brainard Road would be considered for Phase II of the North End Water District. Members of the board stated this portion of the town is being considered.

SUPERVISOR STEGER

Councilman Christy made a motion to authorize Supervisor Steger to approve all year end bills for the year 2019. The motion was seconded by Councilwoman Eckman and carried unanimously.
Councilwoman Eckman made a motion to schedule the 2020 Organizational Meeting of the Pomfret Town Board for January 2, 2020 at 5: 00P.M at Pomfret Town Hall, 9 Day Street, Fredonia. The motion was seconded by Councilman Sedota and carried unanimously.
Supervisor Steger made a motion to regretfully accept the resignation of Daniel Pacos, Pomfret Planning Board, effective December 31, 2019. The motion was seconded by Councilman Christy and carried unanimously. Supervisor Steger thanked Mr. Pacos for his time and effort for the past 15 years with the Town of Pomfret.

Councilwoman Eckman made the motion to authorize Supervisor Steger to enter a one-year agreement for 2020 with Catherine Pratt as the fitness instructor for the Grape Belt Seniors in the amount of $35.00 per session. This amount is not to exceed $3,600.00. The motion was seconded by Councilman Christy and carried.

Councilman Christy made the motion to authorize Supervisor Steger to enter into an agreement with the Mary E. Seymour Library in the amount of $2,000.00 for the year 2020. The motion was seconded by Councilman Sedota and carried.
Councilman Christy made the motion to authorize Supervisor Steger to enter into an agreement with Eagle Systems Office Technologies for the TOSHIBA ESTUDIO 3055C copier. The annual Service & Supply Maintenance Agreement is for $1,256.00 for the year of 2020. The motion was seconded by Councilwoman Eckman and carried.
Councilman Sedota made the motion to authorize Supervisor Steger to enter into an agreement with the Darwin Barker Library for the year 2020 in the amount of $68,000.00 to be paid in four quarterly payments. The motion was seconded by Councilwoman Eckman and carried.
Councilman Christy made the motion to authorize Supervisor Steger to enter into an agreement with the Cassadaga Lakes Association for the year 2020 in the amount of $2,000.00 for weed removal. The motion was seconded by Councilman Sedota and carried.
Councilwoman Eckman made the motion to authorize Supervisor Steger to enter into an agreement with the Forest Lodge #166 in the amount of $7,200.00 for rental space for the Grape Belt Seniors for the year of 2020. The motion was seconded by Councilman Christy and carried.

COUNCILMAN SEDOTA

Councilman Sedota attended a meeting with the Barker Library and both boards are ready to move forward with the fire alarm upgrade for Town Hall and Barker Library.

COUNCILMAN CHRISTY

Councilman Christy thanked Supervisor Steger for his leadership and service to the town as Supervisor for the past 17 years.

COUNCILWOMAN ECKMAN

Councilwoman Eckman made a motion to amend the Pomfret Cemetery prices as follows, effective January 1, 2020, for all Pomfret Cemeteries. The motion was seconded by Councilman Christy and carried unanimously.

TYPE CURRENT                             NEW
Foundations Per Square Inch
$.45                                         $.65
Minimum $100.00                                   $150.00

Cemetery Lot/Grave
$500.00                                   $625.00
Opening/Closing (Burial, weekday) $500.00                                   $650.00
Opening/Closing (Burial, Sat./Sun. or Holiday) $800.00                                   $900.00

Cremains Burial (Weekday)
$250.00                                   $350.00
     Cremains Burial (Sat./Sun./ or Holiday) $350.00                                   $500.00

Councilwoman Eckman continues to work with the sexton on updating policies and procedures. The hope is to have everything in final form for the next board meeting.

HIGHWAY SUPERINTENDENT JUDE GARDNER

Councilman Christy made a motion to authorize Highway Superintendent Gardner to purchase 75 linear feet of Type 2, 10Gage pipe from Southern Tier Municipal & Construction Supply Co. of Jamestown in the amount not to exceed $11,654.74. The motion was seconded by Councilwoman Eckman and carried.

Supervisor Steger made a motion to authorize Highway Superintendent Gardner to purchase a Western Star 4700SB Truck Cab & Chassis with a Detroit DD13 Engine from the Cattaraugus County Contract #70 in the amount of $130,954.00 and custom power Tilt Hitch complete with hydraulics, front and rear mast, LED plow lights, controls, PTO/Pump Trans, Everest PT Hitch, hydraulic wing system, one way snowplow, leveling wing, and stainless steel body off of the Oneida County Contract #2061 in the amount of $98,620.00. The motion was seconded by Councilwoman Eckman and carried unanimously.

TOWN ATTORNEY PASSAFARO

Town Attorney Passafaro commended the Supervisor Steger for his service to the Town of Pomfret. He stated Supervisor Steger is a highly efficient and effective supervisor with valuable budget knowledge. He’s exercised prudent judgement, has been careful with public trust, and has been fiscally responsible. He finished with describing Supervisor Steger as an exemplary supervisor.

DULY MOVED by Councilwoman Eckman to close the Regular Town Board Meeting at 7:26P.M. The motion was seconded by Councilman Sedota and carried.

Respectfully Submitted,

Allison Vento
Town Clerk

November 13, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. November 13, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
PRESENT: Town Counsel Jeffrey Passafaro
Town Clerk Allison Vento
Highway Superintendent Jude Gardner


COUNCILPERSONS: John Sedota
Christopher Schaeffer
Brett Christy
Ann Eckman

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Supervisor Steger to accept the minutes of the October 9, 2019 Regular Town Board Meeting. The motion was seconded by Councilwoman Eckman and the motion carried unanimously.

DULY MOVED by Supervisor Steger to accept the minutes of the October 21, 2019 Special Meeting of the Pomfret Town Board. The motion was seconded by Councilman Christy and carried unanimously.

DULY MOVED by Supervisor Steger to accept the minutes of the November 6, 2019 Public Hearing regarding the 2020 Preliminary Budget. The motion was seconded by Councilman Sedota and carried unanimously.

DULY MOVED by Supervisor Steger to accept the minutes of the November 6, 2019 Public Hearing regarding the 2020 Lily Dale Fire Contract. The motion was seconded by Councilman Schaeffer and carried unanimously.

DULY MOVED by Supervisor Steger to accept the minutes of the November 6, 2019 Special Meeting Minutes. The motion was seconded by Councilwoman Eckman and carried unanimously.

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilman Schaeffer and carried.
GENERAL FUND TOWNWIDE
$1,500             FROM             A7620.4 Adult Recreation Contractual
                        TO                   A7620.41 Adult Recreation Contractual Exercise

$300                FROM             A9050.8 Employee Benefits Unemployment Ins
                        TO                   A9055.8 Employee Benefits Disability Ins

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was second by Councilman Sedota and carried.

HIGHWAY FUND OUTSIDE VILLAGE

$138                FROM             DB9010.8 Emp. Benefits State Retirement
                        TO                   DB9055.8 Emp. Benefits Disability Ins.

DULY MOVED by Supervisor Steger and seconded by Councilman Christy to approve the payment of bills on abstract #11 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $19,522.89
General Fund Part Town             $9,570.74
Highway Fund Part Town           $36,800.26
Berry Road Water District           $ 57.97
Chestnut Road Water District    $35.50
North End Water District            $168.43
Lakeview Sewer District             $7,509.28


TOWN CLERK REPORTS

The Fredonia Fire Department has given the monthly report for the month of October 2019. There were a total of 180 calls with 25 being within the town of Pomfret.
Pomfret Town Justice report for October 2019 is as follows:

Justice Dietzen total cases: 124
                        Total Fine & Surcharges: $11,469.00

                        Justice Pulci total cases: 124
                        Total Fine & Surcharges: $11,123.00

The Historian report for the month of November has been distributed to the board and is on file in the Clerk’s office.
The Town of Pomfret offices will be closed Thursday, November 28th and 29th, 2019 in observance of the Thanksgiving Holiday.
The Town of Pomfret received a Thank You note for our participation in the Feeding Fredonia Challenge.
Town Clerk Vento informed the board, water/sewer payments will be able to be paid online starting January 2020.
Pomfret Code Enforcement Officer, Warren Kelly, distributed a building permit report for January 1, 2019-October 31, 2019.
Supervisor Steger made a motion to appoint Town Clerk, Allison Vento, to attend the Annual Business Session of the Association of Towns and be designated as the voting delegate on February 19, 2020. The motion was seconded by Councilman Christy and carried unanimously.

AUDIENCE CONCERNS

Tonya Wilson, Wilson Endurance Sports, requested the use of town roads for their September 5, 2020 Triathlon. Councilman Christy made a motion to authorize the use of town roads pending law enforcement activity and certificates of insurance for the September 5, 2020 event. The motion was seconded by Councilman Schaeffer and carried unanimously.

SUPERVISOR STEGER

A motion made by Supervisor Steger, seconded by Councilman Schaeffer, to adopt the Preliminary 2020 budget. This budget reflects a Town Wide rate of 3.9795201, Additional Outside Village rate of 4.6028473 and total Outside Village rate of 8.5823674. This budget reflects zero increase to the Town Wide rate and a 0.02 decrease for Outside Village rate.

ROLL CALL:
Supervisor Steger-AYE
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE
The motion passes to adopt the Preliminary 2020 Budget.

Supervisor Steger made a motion to allow the Civil Air Patrol to have a ceremony of wreath laying on Saturday, December 14, 2019 at 12:00P.M. at the Forest Hill Cemetery to honor veterans. The motion was seconded by Councilman Sedota and carried unanimously.

Supervisor Steger made a motion to send a letter of support to the Chautauqua Watershed Conservancy for their project of obtaining 77 acres of land on Upper Cassadaga Lake in the Town of Pomfret for recreational access to schools and interested organizations as an educational location to explore and learn about forest and wetlands or to observe birds and other organisms in their habitat. This letter of support will help acquire the grants required to construct the facilities. The motion was seconded by Councilman Schaeffer and carried unanimously.
A lengthy discussion was had in regards to Phase II of the North End Water District. It was determined members of the board will compile a list for potential lines to submit to Clark Patterson Lee for the engineering of a map, plan, and report. Supervisor Steger encouraged communication between the board members to have this ready for next month’s regular meeting.
Supervisor Steger is still continuing to work with National Grid in regards to converting the street lights to LED.

COUNCILMAN SCHAEFFER

Councilman Schaeffer updated the board regarding the fire alarm system for Town Hall and the Library. He will be setting up a meeting to determine the next step and report back to the board at next month’s meeting.

COUNCILMAN CHRISTY

The Town received a confirmation letter from NYS DEC for the engineering plans to update the waste water treatment plant in Lily Dale. Mr. Christy will inform Lily Dale of the updates which will be taking place.
Councilman Christy made a motion to remove the holiday schedule from the Employee Handbook. Observed public and legal holidays in the Town of Pomfret will be set annually at the Organizational Meeting. The motion was seconded by Councilwoman Eckman and carried unanimously.

HIGHWAY SUPERINTENDENT JUDE GARDNER

There are approximately 12 trees which need to be taken down between Webster Road and Farel Road. National Grid is going to do the work at no cost to the town.
The new truck is on hold until the end of November. The Cattaraugus County Legislature needs to accept bid #72 before the town can ‘piggy back’ off the bid.
Councilwoman Eckman made a motion to authorize the Highway Superintendent to enter into an agreement based on vendor experience, reliability, service, and uniformity of Jamestown Overhead Door for the replacement of four doors at the highway barns at a cost not to exceed $13,829.00. The motion was seconded by Councilman Christy and carried unanimously.

DULY MOVED by Supervisor Steger, seconded by Councilwoman Eckman to adjourn the Regular Town Board meeting at 7:27 P.M to enter into executive session for the purpose of highway personnel with no action to be taken. The motion carried.

Entered into an executive session at 7:30P.M.

DULY MOVED by Supervisor Steger, seconded by Councilman Christy to close the executive session and enter back into regular session of the Pomfret Town Board Meeting at 7:53P.M.

DULY MOVED by Councilman Sedota to close the Regular Town Board Meeting at 7:54P.M. The motion was seconded by Councilwoman Eckman and carried unanimously.

Respectfully Submitted,

Allison Vento
Town Clerk

November 6, 2019-Special Meeting Minutes

SPECIAL MEETING of the Town Board of the Town of Pomfret held at
6:12 P.M., November 06, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

PRESENT:
Supervisor Donald Steger
Town Clerk Allison Vento
Town Attorney Jeffrey Passafaro

COUNCILPERSONS:
John Sedota
Christopher Schaeffer
Ann Eckman

ABSENT: Brett Christy


The Pledge of Allegiance of the Flag was recited prior to the Public Hearings being held.

The purpose of this Special Meeting of the Pomfret Town Board is to vote on the 2020 Preliminary Budget and the 2020 Lily Dale Fire Contract, along with any other lawful business before the Town Board.

Supervisor Steger:

Supervisor Steger postponed the vote for the 2020 Budget due to not having a full board. The vote will be held at the Regular Town Board meeting on November 13, 2019.

Councilwoman Eckman made a motion to enter into an agreement with the Lily Dale Fire Department, Inc. for a period of one year, January 1, 2020 until December 31, 2020 providing protection to the Lily Dale Fire Protection District. For such service the Lily Dale Fire Department shall be paid at a rate of $30,100.00 for the year of 2020. The motion was seconded by Councilman Sedota and carried unanimously.

Supervisor Steger made a motion to approve the resignation of Charles White with an effective date of November 9, 2019. The motion was seconded by Councilman Schaeffer and carried unanimously. Supervisor Steger thanked Mr. White for his years of service and dedication to the Town of Pomfret and the community.

Town Attorney Passafaro informed the board of the telecommunications suit brought to the Town of Pomfret. All files are in the Clerk’s office for inspection.

With no further business before the Pomfret Town Board, the Pomfret Town Board moved to adjourn.

DULY MOVED by Councilman Sedota, seconded by Councilman Schaeffer to close the Special Town Board Meeting at 6:18P.M. The motion was carried unanimously.

Respectfully Submitted,

Allison Vento
Town Clerk

November 6, 2019-Public Hearing-Lily Dale Fire Contract

PUBLIC HEARING of the Town Board of the Town of Pomfret held Wednesday, November 6, 2019 at 6:10P.M. at the Pomfret Town Hall, 9 Day St., Fredonia, N.Y. 14063.
PRESENT:    Supervisor Donald Steger
                        Town Clerk Allison Vento
                        Town Attorney Jeffrey Passafaro
                        Councilman John Sedota
                        Councilman Christopher Schaeffer
                        Councilwoman Ann Eckman
ABSENT:       Councilman Christy

Supervisor Steger opened the Public Hearing for the purpose of the 2020 Lily Dale Fire Contract. The purposed amount for the 2020 contract is $30,100.00.

THIS AGREEMENT, made effective the 1st day of January 2020 between the TOWN OF POMFRET, a municipal corporation, located in the County of Chautauqua and State of New York, and the LILY DALE VOLUNTEER FIRE CO., INC., also a municipal corporation, located in the Town of Pomfret, County of Chautauqua and State of New York.
                WHEREAS, there has been duly established in the said Town of Pomfret, Chautauqua County, New York, A Fire Protection District, known as the “LILY DALE FIRE PROTECTION DISTRICT” embracing the territory in said Town, as such territory is more fully described in the Resolution establishing such district, and duly adopted by the Town Board of said Town of Pomfret on the 29th day of December 1958, and,
                WHEREAS, following a public hearing duly called, the Town Board duly authorized a contract with the Lily Dale Volunteer Fire Co., Inc. for fire protection in said district upon the terms and provisions herein set forth, and
                NOW THEREFORE, the Town of Pomfret does engage the Lily Dale Volunteer Fire Co., Inc. to furnish fire protection and emergency services to said District and the Lily Dale Volunteer Fire Co., Inc. agrees to furnish such protection, in the manner following to wit:
                1. SERVICES PROVIDED: The Lily Dale Volunteer Fire Co., Inc. shall at all times during the period of this agreement, be subject to call for attendance upon any fire or emergency occurring in such district, and when notified by alarm or telephone call or otherwise from any person of a fire or emergency within the district, such department shall respond and attend upon the fire or emergency without delay with suitable ladder, pumping and hose apparatus, and ambulance of said volunteer fire company. Upon arriving at the scene of the fire, the firemen of said volunteer fire department attending shall proceed diligently and, in every way, reasonably suggested to the extinguishment of the fire, and/or care of emergency and the saving of life and property in connection therewith.
                2. EQUIPMENT AND MANPOWER: The Lily Dale Volunteer Fire Co., Inc. shall furnish such service and equipment aforesaid in answering calls in said district, and such other equipment or apparatus as the Fire Chief of the Lily Dale Volunteer Fire Co., Inc. may deem necessary, and the personnel of the Fire Department as has been heretofore performed in answering calls in said district.
                3. CONTRACT AMOUNT: In consideration of furnishing aid and the use of the said service and equipment or apparatus, the Lily Dale Volunteer Fire Co., Inc. shall be paid by the Town the sum of $30,100.00 for the terms of this contract to be paid on or before April 1, 2020. The foresaid payment to the Fire Company for its service shall include and cover all the costs and expenses, which may be incurred by the Company providing fire protection under the contract such as damage for loss to apparatus and equipment.
                NOTE; In determining the above consideration, the cost of debt service for the addition to the fire hall was excluded from the volunteer fire department budget and will be similarly not considered in future contracts.
                4. CONTRACT TERM; this contract is to become effective January 1, 2020 and shall continue for a period of one (1) year and shall expire at 11:59 P.M. on December 31, 2020 unless sooner terminated in a manner provided by law.
                5. DISTRICT CHARGE: All monies to be paid under the provisions of this agreement shall be a charge upon said Fire Protection District to be assessed and levied upon the taxable property in said district and collected with the Town taxes.
                6. Members of the fire company while engaged in the performance of their duties answering, attending upon or returning from any call provided for by this contract shall have the rights, privileges and immunities as provided by law.

Supervisor Steger applauded the Lily Dale Fire Department for keeping the budget in line and for being self sufficient to keep costs down. Councilman Schaeffer thanked the Lily Dale Fire Department for continuing to be frivolous with their budget. The 2020 contract is with no increase from last year’s contract.

With no additional comments or concerns by the public, a motion was made by Councilwoman Eckman, seconded by Councilman Schaeffer to close the public hearing at 6:12P.M. The motion carried unanimously.
Respectfully Submitted,

Allison Vento, Town Clerk

November 6, 2019 Public Hearing-2020 Preliminary Budget

PUBLIC HEARING of the Town Board of the Town of Pomfret held Wednesday, November 6, 2019 at 6:00P.M. at the Town Hall, 9 Day Street, Fredonia, New York.

PRESENT:    Supervisor Donald Steger
                        Town Clerk Allison Vento
                        Town Attorney Jeffrey Passafaro

                        Councilman Christopher Schaeffer
                        Councilman John Sedota
                        Councilwoman Ann Eckman

ABSENT:       Councilman Brett Christy

            Supervisor Steger opened the Public Hearing with the Pledge of Allegiance.

            The Public Hearing is being held for the purpose of the 2020 Budget. This budget reflects a Town wide Rate of 3.9795201. Additional Outside Village rate of 4.6028473 and Total Outside Village rate of 8.5823674. The Town wide rate has 0.00 increase while the Total Outside Village rate has a -0.02 decrease.

Councilman Sedota made a note the 2020 Budget is $35,628 below the mandated tax levy limit cap. The levy limit cap for 2020 is $1,339,654.00. The 2020 Pomfret Budget is $1,304,026.00.

With no questions, comments or concerns from the public, a motion made by Councilman Schaeffer, seconded by Councilman Sedota to close the public hearing at 6:07P.M. The motion was carried.

Respectfully Submitted,

Allison Vento
Town Clerk

October 21, 2019 Special Meeting Minutes

SPECIAL MEETING of the Town Board of the Town of Pomfret held at 5:00 P.M., October 21, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

PRESENT:
Supervisor Donald Steger
Town Clerk Allison Vento

COUNCILPERSONS:
John Sedota
Christopher Schaeffer
Brett Christy

ABSENT: Ann Eckman

The Pledge of Allegiance of the Flag was recited.

The purpose of this Special Meeting of the Pomfret Town Board is to schedule a Public Hearing for the 2020 Lily Dale Water District and any other matter before the board.

Supervisor Steger:

Councilman Schaeffer made a motion to schedule a Public Hearing on November 6, 2019 at 6:15P.M. at Pomfret Town Hall, 9 Day Street, Fredonia. The purpose of the Public Hearing is for the 2020 Lily Dale Fire Contract for a period of one year, January 1, 2020 to December 31, 2020, providing fire protection to the Lily Dale Fire Protection District for a rate of $30,100.00 for the year of 2020. The motion was seconded by Councilman Christy and carried unanimously.
Councilman Schaeffer made a motion authorizing and providing for the incurrence of indebtedness for the purpose of providing a portion of the cost of acquiring, construction, enlarging, improving, and/or extending its Water District No. 8-Lily Dale Water District Facility to serve an area lawfully within its jurisdiction to serve. It is necessary for the Town Board of the Town of Pomfret to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of $3,224,000.00 pursuant to the provisions of the New York State Local Finance Law. The resolution was seconded by Councilman Christy and carried by a roll call vote.

ROLL CALL:
Supervisor Steger: AYE
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-Absent

Supervisor Steger made a motion to hire Clark Patterson Lee for the engineering costs of preparing a map, plan, and report for the existing Van Buren Water District at a cost not to exceed $1,500.00

With no further business before the Pomfret Town Board, the Pomfret Town Board moved to adjourn.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota to adjourn the Special Town Board Meeting at 5: 42P.M. The motion was carried unanimously.

Respectfully Submitted,

Allison Vento
Town Clerk

October 9, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. October 09, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
PRESENT: Town Counsel Jeffrey Passafaro
Town Clerk Allison Vento
Highway Superintendent Jude Gardner


COUNCILPERSONS: John Sedota
Christopher Schaeffer
Brett Christy
Ann Eckman

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Councilwoman Eckman to accept the minutes of the September 11, 2019 Regular Town Board Meeting. The motion was seconded by Councilman Sedota and the motion carried unanimously.

DULY MOVED by Supervisor Steger to accept the minutes of the October 2, 2019 Special Meeting of the Pomfret Town Board. The motion was seconded by Councilman Schaeffer and carried unanimously.

DULY MOVED by Supervisor Steger and seconded by Councilman Christy to approve the payment of bills on abstract #10 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $10,969.41
General Fund Part Town             $17,241.70
Highway Fund Part Town           $22,061.57
Berry Road Water District           $10,933.66
Chestnut Road Water District      $3,596.64
North End Water District            $40,704.87
Lakeview Sewer District             $174.53
Lily Dale Sewer District              $2,289.05
Sewer 1                                        $2,971.58
Sewer 2                                        $1,627.88
Rt. 20 Water                                 $181.24
Rt. 20 Sewer                                $260.83
Rt. 60 Water                                 $7,270.38
Rt. 60 Sewer                                $9,472.46
Capital Projects                            $4,164.24

TOWN CLERK REPORTS

The Fredonia Fire Department has given the monthly report for the month of September 2019. The month had a total of 208 calls with 34 being within the town of Pomfret.
Pomfret Town Justice report for September 2019 is as follows:

Justice Dietzen Total Cases: 130
                        Total Fine & Surcharges: $12,468.00

                        Justice Pulci Total Cases: 132
                        Total Fine & Surcharges: $10,006.00

The Historian report for the month of October has been distributed to the board and is on file in the Clerk’s office.
The Town of Pomfret offices will be closed Monday, October 14, 2019 and Monday, November 11, 2019 in observance of Columbus and Veteran’s Day.

AUDIENCE CONCERNS

Chuck Civiletto addressed the board regarding the Phase II of the North End Water District. The board informed Mr. Civiletto the town was denied grant monies for engineer costs to provide the map, plan, and report for the project. After a lengthy discussion with the board, the board would like to decide what would encompass Phase II of the project.
Tom Saletta is looking to purchase a home in Laona thru the Chautauqua County Land bank. He inquired about municipal water to the property. Highway Superintendent Gardner stated the property he is interested in has no main water line on that side of the road. He would have to connect by digging under Route 60 which would be a large expense.

SUPERVISOR STEGER

Supervisor Steger made a motion to schedule a Special Meeting of the Town Board on October 21, 2019 at 5:00P.M. at Pomfret Town Hall, 9 Day Street, Fredonia for the purpose of scheduling a Public Hearing for the 2020 Lily Dale Fire Contract. The motion was seconded by Councilman Schaeffer and carried unanimously.
Supervisor Steger made a motion to adopt the following resolution. The motion was seconded by Councilman Schaeffer and carried unanimously.

WHEREAS, on August 20, 2019, New York Governor Andrew Cuomo signed legislation waiving the State fee on marriage licenses for active duty members of the Armed Forces (S.3756/A.55); and

WHEREAS, the legislation also gives local governments freedom to waive the fees they charge for marriage license; and

WHEREAS, the Town of Pomfret wishes to waive the fees charged on marriage licenses to active duty members of the Armed Forces;

NOW, THEREFORE BE IT RESOLVED that the Town of Pomfret hereby formally waives the fees to be charged on marriage license for active duty members of the Armed Forces in accordance with New York State law.

Councilwoman Eckman made a motion to adopt the Standard Work Day and Reporting Resolution for Elected and Appointed Officials. The motion was seconded by Councilman Sedota and carried unanimously.

Title

Standard
Work Day
Name
Current Term
Record of Activities Result

Town Clerk
7
Allison Vento
1/1/18-12/31/21
23.07

Highway Superintendent
8
Jude Gardner
1/1/18-12/31/21
22.13

Assessor
6
Kevin Muldowney
10/1/19-9/30/25
12.16

Councilwoman Eckman made a motion to authorize Supervisor Steger to enter into an agreement with the Chautauqua County Fair to have the Town of Pomfret represented on a wooden bench to be placed at the fairground at a cost not to exceed $100.00. The motion was seconded by Councilman Schaeffer and carried by a Roll call vote.

Supervisor Steger: AYE
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

Councilman Christy made a motion to authorize Supervisor Steger to enter into an agreement with Barclay Damon for bond counsel for the Lily Dale Water District. The motion was seconded by Councilman Schaeffer and carried unanimously.
Supervisor Steger made a motion to authorize Councilman Christy to obtain quotes in accordance with the Town of Pomfret procurement guidelines for the segmented parts of the Lily Dale Sewer Waste Water Treatment Plant project. The motion was seconded by Councilwoman Eckman and carried unanimously.

COUNCILMAN SEDOTA

Councilman Sedota stated budget workshops are in progress and he invites the public to attend. He’s optimistic to lower the tax rate.

COUNCILMAN SCHAEFFER

Councilman Schaeffer updated the board regarding the fire alarm system between Town Hall and the Library. He has not been successful in getting a meeting scheduled. He will work on getting the information needed to make a decision and report back next month.

COUNCILWOMAN ECKMAN

Councilwoman Eckman remains working with the Town Attorney and Cemetery Sexton on updating the rules and regulations for all Pomfret Cemeteries.
The Chautauqua County Chamber will be holding their annual awards dinner on Thursday, October 10, 2019 at the William’s Center at SUNY FREDONIA. Fredonia resident, Larry Fiorella, will be receiving the Fredonia Community Service award.

HIGHWAY SUPERINTENDENT JUDE GARDNER

The board was copied on reports of work done within the highway department for the months of August and September.
Councilman Christy made a motion to authorize the hire of Dalton Gardner, 9 Georges Place, Fredonia, at minimum wage for no more than 35 hours a week as seasonal help for the highway department. The motion was seconded by Councilman Schaeffer and carried.
Supervisor Steger made a motion to declare surplus a Metrotech Model 480B Line locater box. The motion was seconded by Councilman Christy and carried.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Schaeffer to adjourn the Regular Town Board meeting at 7:55 P.M. The motion carried.

Respectfully Submitted,

Allison Vento
Town Clerk

October 2, 2019 Special Meeting Minutes of the Town Board

SPECIAL MEETING of the Town Board of the Town of Pomfret held at 5:00 P.M. October 02, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

PRESENT:
Supervisor Donald Steger
Town Clerk Allison Vento

COUNCILPERSONS:
John Sedota
Christopher Schaeffer
Brett Christy
Ann Eckman

The Pledge of Allegiance of the Flag was recited.

The purpose of this Special Meeting of the Pomfret Town Board is for the Town Clerk to present the 2020 Tentative Budget to the Pomfret Town Board.

The 2020 Tentative Budget was distributed to the Town Board by Town Clerk, Allison Vento.

Supervisor Steger noted the Town wide Rate is 4.0395841 and the Outside Village Rate of 4.6230435 for a total Outside Village Rate of 8.6626276. A 0.06 increase. Supervisor Steger informed the board the increase is due to wages and benefits.

With no further lawful business before the Pomfret Town Board, the Pomfret Town Board moved to adjourn.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Schaeffer to adjourn the Special Town Board Meeting at 5: 25P.M. The motion was carried unanimously.

Respectfully Submitted,

Allison Vento
Town Clerk

September 11, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at 6:30 P.M. September 11, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
PRESENT: Town Counsel Jeffrey Passafaro
Town Clerk Allison Dispense


COUNCILPERSONS: John Sedota
Christopher Schaeffer
Brett Christy
Ann Eckman

ABSENT: Highway Superintendent Jude Gardner

A moment of silence was taken in memory of 9/11.

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Supervisor Steger to accept the minutes of the August 14, 2019 Regular Town Board Meeting. The motion was seconded by Councilwoman Eckman and the motion carried unanimously.

DULY MOVED by Supervisor Steger and seconded by Councilman Christy to approve the payment of bills on abstract #9 of 2019 with amendment of removing voucher 45523 in the amount of $20,000.00 to E & M Engineering. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $9,047.86
General Fund Part Town             $388.35
Highway Fund Town Wide         $2,574.95
Highway Fund Part Town            $138,549.68
Berry Road Water District           $210.35
Chestnut Road Water District      $187.50
North End Water District            $249.30
Lily Dale Sewer District              $4,684.63


DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilman Sedota and carried unanimously.

General Fund Town wide
Budget Modification
Modify 2019 adopted budget by increasing Revenue Account A3989 State Aid-Other by $5,000.00 and by Increasing Expenditure Account A5132.4 Garage Contractual by $5,000
            To adjust for funds received & expended for charging station

Budget Transfers
$1,000             FROM             A1420.1 Attorney Personal Services
                        TO                   A1420.4 Attorney Contractual

$800                FROM             A1990.4 Contingent Account
                        TO                   A1910.4 Special Items Unallocated Insurance

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded By Councilman Schaeffer and carried unanimously.

General Fund Outside Village
Budget Transfer
$3,410             FROM             B7140.1 Playgrounds & Recreation Personal Services
                        TO                   B7310.2 Playgrounds & Recreation Equipment

            Town share of capital repairs at Russell Joy Park

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilwoman Eckman and carried unanimously.

Highway Fund Outside Village
Budget transfer
$500                FROM             DB9060.8 Emp. Benefits Hospital & Medical Insurance
                        TO                   DB9055.8 Emp. Benefits Disability

$500                FROM             DB9060.8 Emp. Benefits Hospital & Medical Insurance
                        TO                   DB9060.81 Emp. Benefits Dental Insurance

TOWN CLERK REPORTS

The Fredonia Fire Department has given the monthly report for the month of August 2019. The month had a total of 164 calls with 29 being within the town of Pomfret.
Pomfret Town Justice report for August 2019 is as follows:

Justice Dietzen Total Cases: 96
                        Total Fine & Surcharges: $8,098.00

                        Justice Pulci Total Cases:129
                        Total Fine & Surcharges: $10,421.00

The Historian report for the month of September has been distributed to the board and is on file in the Clerk’s office.

SUPERVISOR STEGER

Supervisor Steger made a motion to appoint Kevin Muldowney, 10 Beach Rd., Dunkirk, as the Pomfret Assessor for a term of six years and pay to be established in the annual budget each year. The motion was seconded by Councilman Christy and carried unanimously.
Supervisor Steger made a motion to schedule the following workshops for the purpose of the 2020 budget at Pomfret Town Hall. The motion was seconded by Councilman Schaeffer and carried.

Tuesday           October 8th      at                     5:00P.M.
Wednesday     October 16th    at                     5:00P.M.
Monday           October 21st    at                     5:00P.M.
Wednesday     October 23rd    at                     5:00P.M.

Supervisor Steger made a motion to schedule a Public Hearing for the purpose of the 2020 budget on November 6, 2019 at Pomfret Town Hall, 9 Day Street, Fredonia at 6:00P.M. with a special meeting to follow immediately after. The motion was seconded by Councilman Schaeffer and carried.
The Lily Dale Waste Water Treatment Plant will have to have upgrades to become in compliance with state regulations. Councilman Christy has offered to take on the project and be the main contact.
The fire alarm system has been tabled again until next month. The board would like more clarification on the quotes and can meet with representatives from the library.

Supervisor Steger made a motion to approve the request from Festivals Fredonia for the use of the Forest Hill Cemetery on October 18th and 19th for the annual ‘Harvest Moon Cemetery Tours’. The motion was seconded by Councilman Schaeffer. The motion carried with Councilwoman Eckman abstaining.
Supervisor Steger made a motion to approve the spending of $100.00 for the Laona Halloween festivities. The motion was seconded by Councilwoman Eckman and carried.
There will be a public hearing located at Pomfret Town Hall, 9 Day Street, Fredonia for the St. George Enterprise addition taking place on Webster Road. The hearing is set for September 19, 2019 at 10:00A.M.
Approval for the demolition of the house on 4627 West Main Rd. has been approved.

COUNCILMAN SEDOTA

Councilman Sedota thanked all the first responders for their heroism on September 11, 2001.

COUNCILMAN SCHAEFFER

Councilman Schaeffer received emails from local constituents regarding the 5G towers being installed across the state. He responded to the email on behalf of the board.

COUNCILWOMAN ECKMAN

Councilwoman Eckman and Sexton Renckens have been working together on updating the policies and regulations for all cemeteries in the Town of Pomfret. She is hopeful she will have something for the board before next meeting.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota to adjourn the Regular Town Board meeting at 7:28 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk

August 14, 2019 Regular Town Board Meeting Minutes

            REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. August 14, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
PRESENT:                              Town Counsel Jeffrey Passafaro
                                                Highway Superintendent Jude Gardner
                                                Town Clerk Allison Dispense


COUNCILPERSONS:           John Sedota
                                                Christopher Schaeffer
                                                Brett Christy
                                                Ann Eckman

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Councilwoman Eckman to accept the minutes of the July 10, 2019 Regular Town Board Meeting. The motion was seconded by Councilman Christy and the motion carried unanimously.

DULY MOVED by Supervisor Steger and seconded by Councilman Schaeffer to approve the payment of bills on abstract #8 of 2019 with two additions for the Lily Dale Sewer Plant. Voucher number 45532 in the amount of $193.75 payable to John B. Bell. Voucher number 45533 in the amount of $3,150.00 payable to Advanced Septic. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $     65,815.04
General Fund Part Town             $     18,063.71
Highway Fund Part Town            $     8,907.90
Berry Road Water District           $     338.81
Chestnut Road Water District      $     316.00
North End Water District            $     8,965.07
Lily Dale Sewer District              $     5,370.31
Capital Projects                            $     800.00

DULY MOVED by Supervisor Steger to approve the following budget transfers. The motion was seconded by Councilman Sedota and carried unanimously.

HIGHWAY FUND OUTSIDE VILLAGE
Modify 2019 adopted budget by increasing Revenue Account DB3501 CHIPS Funding by $25,766.00 and by Increasing Expenditure Account DB5112.2 Improvements Capital Outlay by $25, 766.00
            For 2019 funding allocation of Extreme Winter Recovery Program

TOWN CLERK REPORTS

The Fredonia Fire Department has given the monthly reports for June and July 2019. For June there were a total of 132 calls with 33 being within the Town of Pomfret. The month of July had a total of 184 calls with 33 being within the town of Pomfret.
Pomfret Town Justice report for July 2019 is as follows:

Justice Dietzen Total Cases: 156
                        Total Fine & Surcharges: $14,779.00

                        Justice Pulci Total Cases:207
                        Total Fine & Surcharges: $15,372.50

The Historian report for the month of August has been distributed to the board and is on file in the Clerk’s office.
The rabies clinic held by the Town of Pomfret was a success. There were approximately 190 dogs and cats vaccinated.
The clerk has been updated by the Land Bank of Chautauqua County regarding the property located at 4627 West Main Rd., Fredonia. They have granted the demo work to Pierce Services of Fredonia. The structure will be coming down within the next couple weeks.
A Thank You card has been received from Partners in Kind for the Town’s support and participation in the Touch a Truck event.
Clerk Dispense attended a meeting at the Town of Chautauqua to discuss the Sexual Harassment Policy. A member of the Chautauqua County Chamber was present and informed the clerks they use a new tool called ‘HR360’ to help with human resource issues. The program is available to all municipalities who are a current member of the chamber. The brochure was distributed to the board.

AUDIENCE CONCERNS

Chuck Civiletto asked the board for an update on the Phase II of the North End Water District. The Board stated they have not heard from the engineers regarding the status of the grant. A member of the board will reach out to see if there is any update.
Jeff O’Brien, Pomfret Highway employee presented to the board an option for employees to use sick time accrued as payment for health insurance after retirement. The board is going to take the purposed policy into consideration and seek the fiscal implications it would have on the town.

SUPERVISOR STEGER

Supervisor Steger made a motion to schedule a Special Meeting of the Town Board for October 2, 2019 at 5:00P.M. at Pomfret Town Hall, 9 Day Street, Fredonia for the purpose of the Town Clerk to present the tentative budget to the board. The motion was seconded by Councilwoman Eckman and carried unanimously.
Supervisor Steger made a motion to amend the Pomfret Employee Handbook with the changes and amendments presented to the board with an effective date of August 14, 2019. The motion was seconded by Councilman Christy and carried unanimously.
Supervisor Steger invited the board to attend a meeting being held on August 27, 2019 at 10:00A.M. at Pomfret Town Hall, 9 Day Street, Fredonia with Municipal Solutions regarding the Lily Dale Water District.
Councilwoman Eckman made a motion to authorize Supervisor Steger to enter into an agreement with DFT Security Services to take over the existing security panel, one keypad, one wireless door contact, six wireless door contacts and a VISTA 20P Panel at a cost of $995.00 and a standard phone line monitoring at $25.95 per month. The motion was seconded by Councilman Schaeffer and carried unanimously.
Councilman Christy made a motion to authorize Supervisor Steger to enter into an agreement for the non-addressable fire monitoring system with DFT Communications at a cost not to exceed $2,515.95 with $25.95 per month for monitoring. The motion was seconded by Councilwoman Eckman and carried unanimously.
Supervisor Steger made a motion to authorize Justice Pulci to attend the NYS Magistrates Annual Conference from September 15-18th, 2019 at a cost not to exceed $800.00. The motion was seconded by Councilman Sedota and carried unanimously.
Supervisor Steger informed the board the NYS Department of Taxation and Finance Office of Real Property Tax Services the final State equalization rate for Pomfret is 17.00.

COUNCILMAN SCAEFFER

Councilman Schaeffer informed the board there is a meeting at Town Hall, 9 Day Street, Fredonia on August 16, 2019 at 2:00P.M. with the Darwin R. Barker Library board members for the purpose of discussing the replacement/update of the fire alarm system.

COUNCILMAN CHRISTY

Councilman Christy expressed words of encouragement and gratitude to Highway Superintendent Gardner and the highway employees for their hard work and keeping the board updated monthly with work completed.

COUNCILWOMAN ECKMAN

Councilwoman Eckman stated she has been working with the new Pomfret Cemetery Sexton. Great strides are being taken.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Highway Superintendent Gardner handed a detailed list of all the work completed by the highway department in the month of July. There have been many services shared with other municipalities and with the County of Chautauqua.
Concord Drive has been paved

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota to adjourn the Regular Town Board meeting at 7:46 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk

July 10, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. July 10, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
PRESENT:                              Town Counsel Jeffrey Passafaro
                                                Highway Superintendent Jude Gardner
                                                Deputy Town Clerk Ann Renckens


COUNCILPERSONS:           John Sedota
                                                Christopher Schaeffer
                                                Brett Christy
                                                Ann Eckman

ABSENT:                               Town Clerk Allison Dispense

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Supervisor Steger to accept the minutes of the June 12, 2019 Regular Town Board Meeting. The motion was seconded by Councilman Christy and the motion carried unanimously.

DULY MOVED by Supervisor Steger and seconded by Councilman Sedota to approve the payment of bills on abstract #7 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $14,094.63
General Fund Part Town             $17,734.63
Highway Fund                             $       92.35
Highway Fund Part Town            $15,416.25
Berry Road Water District           $10,604.82
Chestnut Road Water District      $ 2,974.78
North End Water District             $37,965.67
Rt. 20 Water District                    $     107.80
Rt. 20 Sewer District                  $     166.43
Rt. 60 Water District                    $ 7,673.81
Rt. 60 Sewer District                  $ 9,789.35
Lakeview Sewer District             $     211.37
Lily Dale Sewer District              $ 5,409.76
Sewer District One                      $ 3,064.87
Sewer District Two                      $ 1,856.79
Pomfret Fire Protection              $61,741.00

TOWN CLERK REPORTS

Pomfret Town Justice report for June 2019 is as follows:

Justice Dietzen Total Cases: 131
                        Total Fine & Surcharges: $11,291.00

                        Justice Pulci Total Cases:154
                        Total Fine & Surcharges: $13,069.00

The Historian report for the month of July has been distributed to the board and is on file in the Clerk’s office.
The Town of Pomfret will host a free rabies vaccination clinic Saturday, August 10, 2019 from 9:00am – 12:00pm at the Town’s Highway barns located at 9636 Chautauqua Road.

AUDIENCE CONCERNS

Nancy Wilson approached the board regarding tapping into the North End Water District on Rt. 20 and North Road. The board advised Ms. Wilson to compile plans and drawings to submit to both the Pomfret Board and Village of Fredonia board.
Bob Reuther addressed the board concerning a zoning violation in Lily Dale. He stated a resident obtained a building permit and was issued a certificate of occupancy for an accessory building. Mr. Reuther states the accessory building is being used for a retail business which is not allowed within the Pomfret Zoning Code. Mr. Steger stated there are Pomfret officials who are investigating the matter.

SUPERVISOR STEGER

The Town of Pomfret has received two bids for a single audit for the Lily Dale Water District #8. The two bids received were from Bridges Horning Company of Cattaragus County and Johnson, Mackowiak & Associates, LLP of Fredonia. A motion made by Councilman Schaeffer to hire Johnson, Mackowiak & Associates, LLP, at a cost of $5, 360.00. The motion was seconded by Councilman Sedota and carried unanimously.
Councilwoman Eckman made a motion to authorize the following for the Pomfret/Fredonia Recreation Summer program. The motion was seconded by Councilman Christy and carried unanimously.

Name                          Address                      Lifeguard Wage        Playground Wage
*Andrew Amatuzzo 68 Cottage St. $11.10/hr
Dyress Battan             61 Temple St.                                                 $11.10/hr
Elizabeth Bumpus       46 Wisteria Dr.           $12.00/hr                     $11.10/hr
Brooke D’Agostino    24 Woodward Dr.       $12.00/hr                     $11.10/hr
Destiny Draggett        8646 Hahn Rd.                                               $11.10/hr
Laurel Erik                  13 Green St.                                                    $11.10/hr
*James Hobbs             233 E. Main St. Unit 4-7                                 $11.10/hr
Lauren Kluck              4617 W. Main Rd.                                          $11.10/hr
*Jared Laurito             203 Temple St.                                               $11.10/hr
*Amanda Laurito        458 Water St.              $12.00/hr                     $11.10/hr
Nicholas Lilly             4790 Berry Rd.                                               $11.10/hr
*Diana Ludwig           30 Ryan Pl.                 $12.00/hr                     $11.10/hr
*Aleah McAfee          24 Johnson St.                                                 $11.10/hr
*Johanna Meyers        40 Curtis Pl.                                                    $11.10/hr
Samantha Mikula        63 Summer St.                                                $11.10/hr
Osasere Osula             4901 E. Shorewood Dr.$12.00/hr                   $11.10/hr
*Grace Pucciarelli       8 Midlesex Dr.            $12.00/hr                     $11/10/hr
*Jackson Taylor          250 Central Ave.                                             $11.10/hr
Jacob Thompson         150 Chestnut St.         $12.00/hr                     $11.10/hr

*Returning Staff Members

After a discussion of the board, the fire and security alarm quotes have been tabled until next month. The board would like clarification on items stated within the quotes obtained from DFT and FSC (Fire, Security, Communications). Councilman Christy will contact DFT with questions and Councilman Schaeffer will contact FSC and meet with the Darwin R. Barker Library regarding the services.
Supervisor Steger has received the Special Franchise Full Value from the Office of Real Property Tax. It is on file in the Assessor’s office.
Supervisor Steger and Pomfret Bookkeeper, Dan Laurito, have been discussing insurance options for current and retired employees of the town.
Supervisor Steger requested that any budget matters be brought before the board sooner than later.

COUNCILMAN CHRISTY

Councilman Christy has been working with Town Clerk Dispense on the Pomfret Employee Handbook. A final draft will be sent to the board for approval at the next board meeting.

HIGHWAY SUPERINTENDENT JUDE GARNDER

The highway department has been working with shared services over the past month. They worked with the Village of Fredonia in making several repairs to the Russell Joy Park. The following have been repaired:

-Steel Roof at the upper pavilion
-Job Corp. painted the upper and lower pavilions and dugouts
-Roof on the snack shack
-Seven trees have been removed
-Installation of solar powered activation lights
-Millings of the parking lot

Fredonia Stockton Road has been oil and stoned
Weed spraying and mowing has been completed
Concord Drive is expected to be paved by the end of July
National Grid helped remove an estimated $10,000.00 worth of trees at the Forest Hill Cemetery.
The Lily Dale shed, which houses the generator, the roof has been replaced by the Pomfret Highway Department
Due to a motor vehicle accident, a fire hydrant located at Wilson and Webster Road has been damaged. St. George Ent. replaced a section of the main water line and replaced the hydrant.

DULY MOVED by Councilman Schaeffer, seconded by Councilwoman Eckman to adjourn the Regular Town Board meeting at 7:26 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk

June 12, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. June 12, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.


Supervisor Donald Steger
Town Clerk Allison Dispense
PRESENT: Town Counsel Jeffrey Passafaro
Highway Superintendent Jude Gardner

COUNCILPERSONS: John Sedota
Christopher Schaeffer
Brett Christy
Ann Eckman

The Pledge of Allegiance was recited and led by Supervisor Steger to open the Regular Town Board Meeting.

DULY MOVED by Supervisor Steger to accept the minutes of the May 08, 2019 Regular Town Board Meeting. The motion was seconded by Councilman Schaeffer and the motion carried unanimously.

DULY MOVED by Supervisor Steger and seconded by Councilwoman Eckman to approve the payment of bills on abstract #6 of 2019 as amended with the deletion of a duplicate voucher. Voucher # 45270 in the amount of $320.00 for annual dues for the Chautauqua Chamber of Commerce. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $14,681.15
General Fund Part Town             $366.29
Highway Fund Part Town           $97,474.25
Berry Road Water District         $221.49
Chestnut Road Water District      $198.83
North End Water District             $254.52
Lily Dale Sewer District              $4,573.89
Capital Projects                            $7,276.28
TOWN CLERK REPORTS

Pomfret Town Justice report for May 2019 is as follows:

Justice Dietzen Total Cases: 119
                        Total Fine & Surcharges: $11,627.00

                        Justice Pulci Total Cases:198
                        Total Fine & Surcharges: $15,003.00

The Historian report for the month of May has been distributed to the board and is on file in the Clerk’s office.
The Fredonia Fire Department month of April report has been received by the Town Clerk’s Office. There was a total of 173 calls with 27 being within the Town of Pomfret.
The Fredonia Fire Department month of May report has been received by the Town Clerk’s Office. There was a total of 164 calls with 35 being within the Town of Pomfret.
Town Clerk Dispense has received a scholarship from the Chautauqua County Municipal Clerks Association for attending the New York State Town Clerks Association annual conference. The amount of the scholarship is $100.00
Town Clerk Dispense has received a scholarship from the IIMC Foundation to attend Master Municipal Clerk (MMC) Training. The amount of the scholarship awarded is $400.00
Quotes have been obtained for fire and security systems at Town Hall and Barker Library
The Pomfret Town Hall will be closed on Thursday, July 4, 2019 in observance of the Fourth of July Holiday.

AUDIENCE CONCERNS

Chuck Civiletto addressed the board with concerns of the progress of the North End Water District Phase II. Councilwoman Eckman stated she would reach out to the engineers for an update.

SUPERVISOR STEGER

Supervisor Steger made a motion to accept the resignation of Cemetery Sexton, Brad Dietzen, effective June 26, 2019. Councilman Christy seconded the motion with regret, the motion carried unanimously.
Supervisor Steger made a motion to appoint Ann Renckens, Straight Road, Fredonia as Pomfret Cemetery Sexton at the rate established in the 2019 budget- $13.39 per hour, not to exceed 15 hours per week, effective June 27, 2019. The motion was seconded by Councilwoman Eckman and carried unanimously.
A discussion was had by the board regarding the Pomfret Employee Handbook. With the revisions and suggestions made by Town Clerk Dispense, Councilman Christy is going to meet with Clerk Dispense and revise the handbook for a final draft to be reviewed. This will be put together and distributed for the July 10, 2019 regular meeting.
Councilwoman Eckman distributed a draft policy for pet burials. After a lengthy discussion the board has agreed not to pursue the policy or allow pet burials at this time.
The Lily Dale Water District will be accepting Request for Proposals (RFP) for Auditing Services. The RFP’s will be due July 1, 2019 at 4:00P.M., 9 Day Street, Fredonia, N.Y. to the Pomfret Town Clerk.
Supervisor Steger asked members of the board if any would be interested in being a representative for the 2020 census. If any board member is interested, they are to inform Supervisor Steger.
Councilman Christy made a motion to fund the budgeted amount of $500.00 to the City of Dunkirk for Celebrations and Festivals. The motion was seconded by Councilman Sedota and carried unanimously.
The newly constructed “Tim Hortons” in Cassadaga is having a grand opening, June 13, 2019 at 10:30A.M. All are welcome to attend.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Highway Superintendent Gardner discussed with the board options for re-constructing the culvert at Brainard Road. He has obtained a quote from Clark Patterson Lee for engineering services. After a discussion of the board, Superintendent Gardner was instructed to acquire two more quotes for engineering and to obtain a ‘ball park’ figure of the total cost of the project. The board also discussed possible grant monies available.
A concerned resident of the Town of Arkwright reached out to Superintendent Gardner regarding the increase traffic flow on Christy Road due to the current construction at the intersection of Route 20 and Route 60. Seeing as the section of concern is within the Town of Arkwright, the Town Board stated there isn’t much the Town of Pomfret can do. They will discuss and consider options and solutions while construction is in progress.
The Board was updated on all the work completed by the Pomfret Highway Department. Work completed includes oil and stoning of town roads, intersections, and playgrounds have been opened for the season. The highway department is currently waiting for Chautauqua County to begin the paving of Concord Drive.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy to adjourn the Regular Town Board meeting at 7:37 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense, Town Clerk

May 8, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. May 08, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

Deputy Supervisor Ann Eckman
OFFICIALS: Town Counsel Jeffrey Passafaro
Highway Superintendent Jude Gardner
Deputy Town Clerk Ann Renckens

COUNCILPERSONS:
                                                John Sedota
                                                Christopher Schaeffer
                                                Brett Christy
                                                Ann Eckman

ABSENT: Town Clerk Allison Dispense

PRESENT: Donald R. Steger

Meeting was called to order with the Pledge of Allegiance led by Deputy Supervisor
Ann Eckman.

Deputy Supervisor Eckman made a motion to appoint Donald R. Steger, 3 Middlesex Dr., to the vacancy of Pomfret Supervisor, effective immediately, with term to expire December 31, 2019 at a rate of pay as established in the 2019 budget. The motion was seconded by Councilman Schaeffer and carried.

Supervisor Steger entered the meeting at 6:30 P.M. for the purpose of conducting business at the regular Town Board Meeting as Pomfret Supervisor.

DULY MOVED by Supervisor Steger to accept the minutes of the April 10, 2019 Regular Town Board Meeting minutes. The motion was seconded by Councilman Sedota and the motion carried.

DULY MOVED by Supervisor Steger and seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 5 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedota -AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $21,453.55
General Fund Part Town             $ 1,532.06
Highway Fund Part Town           $ 8,338.47
Berry Road Water District         $      57.92
Chestnut Road Water District      $      35.50
North End Water District             $      92.73
Lily Dale Sewer District              $ 1,296.64

DULY MOVED by Supervisor Steger, seconded by Councilman Christy to modify the 2019 adopted budget by the following:
General Fund-Town Wide
$3,506.00.00               From A2680 Insurance Recovery
                                    To     A8810.4 Cemetery Contractual

   Insurance proceeds received for Forest Hill Cemetery damage claim.

Highway Fund – Part Town
$77,600.00
                                  From: DB3501 CHIPS
To: DB5112.2 Improvements to Capital Outlay

2018 funding rollover and 2019 funding allocation for CHIPS & PAVE- NY programs.

TOWN CLERK REPORTS

The Historian report for the month of May has been distributed to the board and is on file in the Clerk’s office.
Pomfret Town Justice Pulci March 2019 report is as follows:

Total Cases:194
Total Fines & Surcharges: $16,080.00

Pomfret Town Justices reports for April 2019 are as follows:

Justice Dietzen Total Cases: 200
                        Total Fine & Surcharges: $15,819.00

                        Justice Pulci Total Cases: 172
                        Total Fine & Surcharges: $11,384.00

Town Hall will be closed on Monday, May 27, 2019 in observance of Memorial Day.

SUPERVISOR STEGER

Town Clerk Dispense has been awarded a full scholarship to attend the New York State Association of Local Government Records Officers (NYALGRO) conference June 2-4, 2019.
2019 Tax Collectors Report has been filed. $7,248,327.08 was collected and $1,032,084.51 is the total amount of unpaid taxes.
After a follow up discussion regarding pet burials at Pomfret Cemeteries, Councilwoman Eckman will draft a policy for the board to present at the June meeting.
Correspondence received by Historic Route 20 Association indicating they will be seeking designation of Route 20 as “Historic Route 20 Auto Trail”. The Association will work with state agencies in obtaining this designation.
Northern Chautauqua Water District is on its second billing cycle with Chadwick Bay Intermunicipal Water Works (CBI). CBI maintains water readings, billing, and collections. Supervisor Steger is optimistic of expanding their services by contract with existing Pomfret water districts in the future.
Councilman Christy made a motion to adopt the following resolution. The motion was seconded by Councilwoman Eckman and carried by a roll call vote.

Roll Call:
Supervisor Steger-AYE
Councilman Sedota- AYE
Councilman Schaeffer- AYE
Councilman Christy- AYE
Councilwoman Eckman- AYE
RESOLUTION CLASSIFYING A CERTAIN PROJECT AS AN UNLISTED ACTION PURSUANT TO THE STATE ENVIRONMENTAL QUALITY REVIEW ACT AND DETERMINING THAT THE PROJECT WILL NOT HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT
WHEREAS, the Town Board hereby determines that it is in the public interest of the Town to authorize the financing of the design and construction of necessary water service improvements to Water District No. 8 – Lily Dale Water District (the “District”) in the Town, and that such improvements shall consist of the excavation and replacement of the existing water system with new water distribution piping, line valves, fire hydrants, water services, and water meters, all of which shall be financed through the issuance of general obligation bonds in an amount not to exceed $3,230,612.00 (the “Project”); and
WHEREAS, pursuant to SEQRA, the Town Board is required to make a determination with respect to the environmental impact of any “action” (as defined by SEQRA) to be taken by the Town Board and the approval of the Project and grant of financial assistance constitute such an action; and
WHEREAS, the Town Board previously acted as lead agency under SEQRA concerning the creation of the District and installation of necessary water service improvements that culminated in the issuance of a negative declaration, but the issuance by the Town Board of bonds to finance the proposed improvements was not thoroughly contemplated or considered at that time; and
            WHEREAS, to aid the Town Board in determining whether the Project may have a significant effect upon the environment, an Environmental Assessment Form (the “EAF”) was prepared, a copy of which is on file in the office of the Town Clerk and is readily accessible to the public; and
WHEREAS, the Town Board has examined and reviewed the EAF and related Project materials in order to classify the Project and make a determination as to the potential significance of the Project pursuant to SEQRA; and
            NOW, THEREFORE, be it resolved by the members of the Town Board of the Town of Pomfret, as follows:
            (1) Based upon an examination of the EAF, the criteria contained in 6 NYCRR §617.7(c), and based further upon the Town Board’s knowledge of the area surrounding the Project, and such further investigation of the Project and its environmental effects as the Town Board has deemed appropriate, the Town Board makes the following findings and determinations with respect to the Project pursuant to SEQRA:
(a) The Project consists of the components described above in the first WHEREAS clause of this resolution;
(b) The Project constitutes an “Unlisted Action” (as defined in SEQRA);
(c) The Project will not have a significant effect on the environment, and the Town Board hereby issues a negative declaration for the Project pursuant to SEQRA, attached hereto as Exhibit “A”, which shall be filed in the office of the Town Clerk in a file that is readily accessible to the public.
(2) A copy of this Resolution shall be placed on file in the office of the Town Clerk where the same shall be available for public inspection during business hours.
(3) This Resolution shall take effect immediately.
The question of the adoption of the foregoing Resolution was seconded by Councilwoman Eckman and duly put to vote on a roll call, which resulted as follows:
                        AYES                                                 NAYS
Supervisor Steger
Councilman Sedota
Councilman Schaeffer
Councilman Christy
Councilwoman Eckman

The foregoing resolution was thereupon declared duly adopted.

Councilwoman Eckman made a motion to adopt the following resolution. The motion was seconded by Councilman Christy and carried by a roll call vote.

Roll Call:
Supervisor Steger- AYE
Councilman Sedota- AYE
Councilman Schaeffer- AYE
Councilman Christy- AYE
Councilwoman Eckman- AYE

Councilwoman Eckman presented the following resolution and moved that it be adopted:
BOND RESOLUTION DATED MAY 8, 2019 OF THE TOWN BOARD OF THE TOWN OF POMFRET AUTHORIZING NOT TO EXCEED $3,230,612 AGGREGATE PRINCIPAL AMOUNT OF SERIAL GENERAL OBLIGATION BONDS TO FINANCE THE CONSTRUCTION AND INSTALLATION OF WATERLINES AND OTHER NECESSARY IMPROVEMENTS TO ESTABLISH A WATER DISTRIBUTION SYSTEM FOR WATER DISTRICT NO. 8 – LILY DALE WATER DISTRICT AT AN ESTIMATED MAXIMUM COST OF $3,230,612, LEVY OF TAX IN ANNUAL INSTALLMENTS IN PAYMENT THEREOF, THE EXPENDITURE OF SUCH SUM FOR SUCH PURPOSE, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH.
WHEREAS, the Town Board of the Town of Pomfret (the “Town”) had been asked to consider the establishment of a water district to be known as Water District No. 8 – Lily Dale Water District in the Town, pursuant to Article 12 of the Town Law of the State of New York; and
WHEREAS, the Town has been presented with a Petition for the Establishment of the Lily Dale Water District (the “Petition”), which Petition has been prepared, signed by property owners in the proposed water district (the “Proposed District”), and acknowledged, in accordance with the procedures set forth in Town Law Article 12; and

WHEREAS, included with and incorporated into the Petitions was a Map, Plan and Report prepared by E & M Engineers & Surveyors, P.C., dated as of June 23, 2017 (the “Report”), pursuant to Article 12 of the Town Law of the State of New York, and entitled “Lily Dale Assembly Proposed Water District”; and
WHEREAS, the Board adopted resolutions and an order at a meeting of the Board on April 11, 2018, which resolutions and order established a public hearing on May 9, 2018 for all interested persons to be heard and for the Board to consider the Proposed District (the “Public Hearing”); and

WHEREAS, the notice of the Public Hearing was published in the official newspaper of the Town, the Observer, and posted on the Town bulletin board pursuant to Section 209-q of the Town Law of the State of New York; and
WHEREAS, notice of the Public Hearing was sent on April 27, 2018 to all residents and non-residents having a property interest in the Proposed District in accordance with the Town Law; and

WHEREAS, said Public Hearing was held on May 9, 2018, after notice, with all interested parties having been heard on the Proposed District; and
WHEREAS, the Town Board by resolution duly adopted on June 13, 2018 approved the formation and establishment of the Town of Pomfret Water District No. 8 – Lily Dale Water District (the “Water District”); and
WHEREAS, the Town is not required to seek the consent of the New York State Department of Audit and Control, Albany, New York (the “Comptroller”), for the formation of the Water District as the average estimated cost to the typical properties or homes for the establishment of the Water District is less than the cost established by the Comptroller for 2019;
NOW THEREFORE BE IT RESOLVED, by the Town Board (by favorable vote of not less than two-thirds of all the members of the Town Board) as follows:
Section 1. The Town is hereby authorized to replace the existing water system, including the construction and installation of new water distribution piping, new line valves, new fire hydrants, new water services, new meters and other necessary improvements to establish a new water distribution system for the Water District, including the acquisition of rights in land and the acquisition of equipment, machinery or apparatus, and costs incidental thereto and in connection with the financing thereof (collectively, the “Purpose”). The estimated maximum cost of the Purpose is $3,230,612.
Section 2. The Town plans to finance and is hereby authorized to issue its serial bonds (the “Bonds”) in the aggregate principal amount of not to exceed $3,230,612 of the Town, pursuant to the Local Finance Law of New York, said amounts to be offset by any federal, state, county and/or local funds received, and unless paid from other sources or charges, the costs of said increase and improvement of facilities shall be paid by assessment, levy and collection from the several lots and parcels of land within the Water District for such Purpose in the same manner and at the same time as other Town charges to pay the principal of and interest on said Bonds, as the same shall become due and payable, except as otherwise provided by law, to finance the Purpose.
Section 3. The Purpose to be financed pursuant to this Resolution is the replacement of the existing water system to include the construction and installation of new water distribution piping, new line valves, new fire hydrants, new water services, new meters and other necessary improvements to establish a new water distribution system for the Water District, including the acquisition of rights in land and the acquisition of equipment, machinery or apparatus, and costs incidental thereto and in connection with the financing thereof. .
Section 4. It is hereby determined and declared that (a) the maximum cost of the Purpose, as estimated by the Town is $3,230,612, (b) no money has heretofore been authorized to be applied to the payment of the cost of the Purpose, and (c) the Town plans to finance the cost of the Purpose from funds raised by the issuance of the Bonds and bond anticipation notes hereinafter referred to and a grant received from United States Department of Agriculture, Rural Development.
            Section 5. It is hereby determined that the Purpose is one of the class of objects or purposes described in Paragraph 1 of Section 11.00 of the Local Finance Law, and that the period of probable usefulness of the Purpose is forty (40) years. The proposed maturity of the Bonds authorized herein will be in excess of five (5) years.
Section 6. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the sale of the Bonds, including renewals of such notes, is hereby delegated to the Supervisor of the Town, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor of the Town, consistent with the provisions of the Local Finance Law.
Section 7. The power to further authorize the issuance of the Bonds and bond anticipation notes and to prescribe the terms, form and contents of the Bonds and bond anticipation notes, including the consolidation with other issues and the use of substantially level debt service , subject to the provisions of this Resolution and the Local Finance Law, and to sell and deliver the Bonds and bond anticipation notes, is hereby delegated to the Supervisor of the Town. The Supervisor of the Town is hereby authorized to sign and the Town Clerk is hereby authorized to attest any Bonds and bond anticipation notes issued pursuant to this Resolution, and to affix to such Bonds and bond anticipation notes the corporate seal of the Town.
Section 8. The faith and credit of the Town of Pomfret, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such Bonds, and bond anticipation notes, as the same respectively become due and payable. An annual appropriation shall be made in each year upon the Water District, sufficient to pay the principal and interest on such obligations becoming due and payable in such year, to the extent the necessary funds are not provided from other sources. Unless paid from other sources or charges, the costs of said increase and improvement of facilities shall be paid by the assessment, levy or collection of special assessments from the several lots and parcels of land within the Water District for such Purpose and in the same manner and at the same time as other Town charges to pay the principal of and interest on the Bonds, as the same shall become due and payable, except as otherwise provided by law. There shall be levied annually on all taxable real property in the Town, a tax or charge sufficient to pay the principal of and interest on such obligations as the same become due and payable, to the extent the necessary funds are not provided from the Water District or other sources.
            Section 9. This Resolution shall constitute the Town’s “official intent,” within the meaning of Section 1.150-2 of the Treasury Regulations, to finance the cost of the Purpose with the Bonds and notes herein authorized. The Town shall not reimburse itself from the proceeds of the Bonds or notes for any expenditures paid more than sixty days prior to the date hereof, unless specifically authorized by Section 1.150-2 of the Treasury Regulations.
Section 10. The Purpose is authorized by Article 12 of the Town Law and cost thereof is to be assessed upon benefited real property, and, therefore, pursuant to paragraph b(2) of Section 35 of the Local Finance Law is not subject to a permissive referendum.

            Section 11. This Resolution or a summary thereof shall be published by the Town Clerk together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, and such publication shall be in each official newspaper of the Town. The validity of the Bonds or of any bond anticipation notes issued in anticipation of the sale of the Bonds may be contested only if such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or the provisions of law which should be complied with at the date of publication of this Resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or if said obligations are authorized in violation of the provisions of the Constitution.
            Section 12. The firm Barclay Damon LLP is hereby appointed to serve as Bond Counsel to the Town in connection with the Bonds and notes herein authorized.
Section 13. This Resolution shall take effect immediately.

The question of the adoption of the foregoing Resolution was seconded by Councilman Christy and duly put to vote on a roll call, which resulted as follows:
                        AYES                                                 NAYS
Supervisor Steger
Councilman Sedota
Councilman Schaeffer
Councilman Christy
Councilwoman Eckman

The foregoing resolution was thereupon declared duly adopted.

COUNCILMAN SEDOTA

Councilman Sedota asked the website be updated with Supervisor Steger’s new term expiration.

COUNCILMAN CHRISTY

Councilman Christy stated he is very proud of the Pomfret Highway Department with their hard work and ability to save Pomfret residents money.
Councilman Christy addressed Supervisor Steger with regards of an update to National Grid and the installation of the LED street lights. Supervisor Steger noted he is working on a proposal and will report back to the board.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Highway Superintendent Gardner was authorized to move forward with a contract with ‘Unifirst’ for highway department uniforms.
Highway Superintendent Gardner was able to sell declared surplus items at auction. He received $1,320.00.
All Pomfret intersections have been swept. They are currently working on oil and stoning and should be completed by the end of the week.
The Town of Pomfret has helped with the purchase of sand for the baseball field at Russell Joy Park. The Town and The Village are working together in maintenance.
The work on the maintenance building at Forest Hill Cemetery has been completed.
Town of Pomfret participated in the Partners In Kind ‘Touch a Truck’ event on May 4, 2019. Mr. Gardner stated it was a very successful event and enjoyed being a part of it.
The highway department is extending the life of highway trucks by welding, fabricating, painting, etc. This is being done by Pomfret employees.
No further discussion has taken place with the Town of Arkwright regarding Christy Road.

DULY MOVED by Councilman Sedota, seconded by Councilman Schaeffer, to adjourn the Regular Town Board meeting at 7:23 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk

April 10, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. April 10, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

                                                Supervisor Donald Steger
PRESENT:                              Town Counsel Jeffrey Passafaro
                                                Highway Superintendent Jude Gardner
                                                Deputy Town Clerk Ann Renckens
COUNCILPERSONS:
                                                Christopher Schaeffer
                                                Brett Christy
                                                Ann Eckman

ABSENT:                               Town Clerk Allison Dispense
                                                Councilman John Sedota

The Pledge of Allegiance was recited and led by Supervisor Steger.

DULY MOVED by Supervisor Steger to accept the minutes of the March 13, 2019 Regular Town Board Meeting. The motion was seconded by Councilman Schaeffer and the motion carried.

DULY MOVED by Supervisor Steger and seconded by Councilwoman Eckman to approve the payment of bills as presented by the Town Clerk on Abstract # 4 of 2019, with the inclusion of payment of voucher #45126 to Darwin R. Barker Library in the amount of $17,000.00 from the General Fund- Part Town. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedoda -Absent
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE

General Fund Town Wide           $ 20,774.70
General Fund Part Town             $ 19,112.74
Highway Fund Part Town           $ 36,550.33
Berry Road Water District         $   9,028.12
Chestnut Road Water District      $   1,992.73
North End Water District             $ 35,458.47
Rt. 20 Water District                    $         97.72
Rt. 20 Sewer District                  $       153.48
Rt. 60 Water District                    $    7,103.83
Rt. 60 Sewer District                   $    9,209.36
Lakeview Sewer District             $       165.09
Lily Dale Sewer District              $   2,728.00
Sewer District One                      $   1,763.99
Sewer District Two                      $   1,624.18

TOWN CLERK REPORTS

Pomfret Town Justice report for March 2019 is as follows:

Justice Dietzen Total Cases: 205
Total Fine & Surcharges: $16,972.00

The Historian report for the month of April has been distributed to the board and is on file in the Clerk’s office.
The Fredonia Fire Department month of February report has been received by the Town Clerks Office. There was a total of 159 calls with 38 being within the Town of Pomfret.
The Fredonia Fire Department month of March report has been received by the Town Clerks Office. There was a total of 168 calls with 28 being within the Town of Pomfret.
The Laona Easter Parade will be held April 20, 2019 at @10:00A.M.
Clerk Dispense has received the Supervisor’s 2018 financial report and is on file in the Clerk’s office for review during normal business hours.

AUDIENCE CONCERNS:

Jeff O’Brien, Pomfret Highway Department employee, presented pricing research which favors a change in the vendor suppling the highway department with work clothes. Councilman Christy will look at material presented and report next month.
Beverly Mosier of Berry Rd., inquired and expressed interest in water service to Berry Rd. residents. Supervisor Steger explained the water line that is currently running on Berry Road is a County water line used for transmission and is not part of a water district. He further explained how the surcharge she is paying is money that will go toward future water district improvements. Councilwoman Eckman noted many town residents are interested in receiving water. There are current applications on file with the USDA seeking grant funds for future possible phases. Ms. Mosier also expressed concerns regarding properties on Berry Rd. which are burning garbage and have excess abandoned vehicles and partial mobile homes. She is concerned for the protected wetlands near these properties. She is seeking support for these properties to be cleaned up. Supervisor Steger advised to her to check with Jim DeJoe, Zoning Enforcement Officer, as well as Warren Kelly, Code Enforcement officer, to see if there are any existing violations on which the Town could act on.
Mike McNaughton also advised the board of his heightened concern regarding the wetlands on Berry Rd. He is concerned the insulation from abandoned trailers is leaking into the protected ground.

SUPERVISOR STEGER

Supervisor Steger made a motion to authorize the following weeks as “Fredonia Volunteer Fire Department Annual Fund Drive weeks”. The week of

April 11, 2019, May 24, 2019, and June 08, 2019. The motion was seconded by Councilman Christy and carried unanimously.

The Office of Real Property Service has given the tentative communication ceilings and special franchise full value. These are on file in the Assessor’s office.
Supervisor Steger received correspondence from Hodgen & Ross regarding a PILOT between Chautauqua Industrial Development Agency & DFT Local Service Corp. The project covers multiple municipalities. The Town of Pomfret is part of the mentioned agreement which will putting up new poles and fiber optics. Contributions will be made until 2029.
NYS Public Service Commission sent correspondence to see if the Town was interested in changing over to clean energy. The supply would be purchased off the grid however the board members felt there would not be a substantial savings.
The Town received notice from the Department of Environmental Conservation stating a permit was renewed for Dunkirk Power LLC. The permit pertains to the mining of clay and glacial till on property located in the Town of Pomfret. This will be on file in the Clerk’s office.
Correspondence was received from an individual seeking to donate two parcels of land to the Town. There is not a public municipal purpose for the Town to acquire the properties.
Supervisor Steger submitted a letter of resignation as Pomfret Supervisor effective May 6, 2019.

COUNCILWOMAN ECKMAN

Councilwoman Eckman brought forward to the board a request to inter animal cremains in the Forest Hill Cemetery. Without objections, she will work with the Highway Superintendent and Sexton to create a proposal and report back to the board.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Highway Superintendent Gardner reported the Town has received an insurance check for damage sustained to the Forest Hill Cemetery maintenance building.
Replacement of a concrete culvert on Brainard Rd. crosses a protected stream. Permission will need to be granted from the DEC and possibly The Army Corp. of Engineers.
All attendees of the recent Dig Safely class passed and are now certified.

Supervisor Steger made a motion to authorize the Highway Superintendent to accept and purchase highway materials, equipment, motor fuels, gravel, stone, black top, binder, and oil from and on other duly authorized municipal bids in municipalities in the County of Chautauqua and surrounding counties in New York State for the year 2019. The motion was seconded by Councilman Christy and carried unanimously.
Supervisor Steger authorized Jude Gardner to enter into an Inter Municipal Agreement for a bucket truck with the Town of Charlotte pending contract review. The motion was seconded by Councilwoman Eckman and carried unanimously.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy to adjourn the Regular Town Board meeting at 7:40 P.M. The motion carried.

Respectfully Submitted,

Ann Renckens
Deputy Town Clerk

March 13, 2019 Regular Town Board Meeting Minutes

            REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. March 13, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

                                                Supervisor Donald Steger
PRESENT:                              Town Clerk Allison Dispense
                                                Town Counsel Jeffrey Passafaro
                                                Highway Superintendent Jude Gardner
COUNCILPERSONS:
                                                Christopher Schaeffer
                                                John Sedota
                                                Brett Christy
                                                Ann Eckman


The Pledge of Allegiance was recited and led by Supervisor Steger.

DULY MOVED by Supervisor Steger to accept the minutes of the February 13, 2019 Regular Town Board Meeting minutes. The motion was seconded by Councilman Schaeffer and the motion carried.

DULY MOVED by Supervisor Steger and seconded by Councilman Sedota to approve the payment of bills as presented by the Town Clerk on Abstract # 3 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE

General Fund Town Wide           $14,636.89
General Fund Part Town             $459.09
Highway Fund Part Town           $23,218.30
Berry Road Water District         $58.13
Chestnut Road Water District      $35.50
North End Water District             $124.26
Lily Dale Sewer District              $458.99

TOWN CLERK REPORTS

Pomfret Town Justices reports for February 2019 are as follows:

                        Justice Pulci Total Cases: 143
                        Total Fines & Surcharges: $11,264.00

                        Justice Dietzen Total Cases: 129
                        Total Fine & Surcharges: $13,847.00

The Historian report for the month of February and March has been distributed to the board and is on file in the Clerk’s office.
Town Clerk Dispense has been awarded a $600.00 scholarship to attend the International Institute of Municipal Clerks conference in May. The board congratulated her.
Supervisor Steger made a motion to lend the boards support to Clerk Dispense in obtaining her Master Municipal Clerk (MMC) designation within the parameters of the budget. The motion was seconded by Councilwoman Eckman and carried unanimously.
Clerk Dispense has been in contact with the neighboring church regarding the bushes between the Church and the Town Hall parking spaces. The highway department has offered to remove the bushes. The Church meets later this month and will report their decision.

AUDIENCE CONCERNS:

Celeste Elliott, Lily Dale resident, asked the board why the Pomfret Highway Department does not plow the roads within the Dale. Supervisor Steger responded stating Lily Dale is considered private property.
Zoning Board Chairman, Dave Friedmann, addressed the board regarding the status of the wind energy amendments. He encouraged the board to finalize the document.
James Ziemba, Arkwright Highway Superintendent, stated he would like to have discussions regarding Christy Road. Currently, Christy Road involves three municipalities. He would like to see the Town of Pomfret care for the portion of Christy Rd. that is in the Town of Arkwright. Both boards will discuss and report.

SUPERVISOR STEGER

Supervisor Steger made a motion to authorize $100.00 to be spent on supplies for the Laona Easter Parade. The motion was seconded by Councilwoman Eckman and carried.

Supervisor Steger made a motion to approve the following proclamation. The motion was seconded by Councilman Christy and carried unanimously.

Whereas, The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and
Whereas, The Office of the Municipal Clerk is the oldest among public servants, and
Whereas, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and
Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.
Whereas, The Municipal Clerk serves as the information center on functions of local government and community.
Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations.
Whereas, It is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk.
Now, Therefore, I, Donald R. Steger of the Town of Pomfret, do recognize the week of May 5 through May 11, 2019, as Municipal Clerks Week, and further extend appreciation to our Municipal Clerk, Allison Dispense and to all Municipal Clerks and deputies for the vital services they perform and their exemplary dedication to the communities they represent.

Councilman Schaeffer made a motion approve the amendments made to the lease agreement with Upstate Tower and authorize Supervisor Steger to enter into the agreement on behalf of the Town. The motion was seconded by Councilman Sedota and carried unanimously.
Supervisor Steger updated the board on the Lily Dale Water District. The district is waiting for the grant cycle for a funding package.
The Office of Real Property Services has given the tentative railroad ceiling. This is on file with the Pomfret Assessor’s office.
Supervisor Steger received correspondence from DEC stating a permit has been issued to Dunkirk Power, LLC for the period of 3/5/2019-3/4/2024 for mining on property located in the Town of Pomfret.
Supervisor Steger received correspondence and PILOT information from Chautauqua County and DFT on the installation of fiber optic infrastructure. The information is on file with the assessor’s office.

COUNCILMAN JOHN SEDOTA

Councilman Sedota has approached an accounting firm to conduct an audit. He will have the estimate for next month’s meeting.

COUNCILWOMAN ECKMAN

Councilwoman Eckman provided a draft of an inclement weather policy for the board to review. This was tabled until next month’s meeting.
Supervisor Steger made a motion to approve the placement of a bench from ‘Partners in Kind’ at the Barker Street Playground at no cost to the Town of Pomfret and pending Highway Superintendent approval of installation procedures and inspirational message. The motion was seconded by Councilman Christy and carried unanimously.
Supervisor Steger made a motion to approve the placement of a bench from ‘Partners in Kind’ at Russell Joy Park pending approval from the Village of Fredonia. The motion was seconded by Councilman Sedota and carried unanimously.
Supervisor Steger made a motion to authorize the Highway Superintendent Gardner to participate in the ‘Touch a Truck’ event hosted by ‘Partners in Kind’ on May 4, 2019 from 9:00A.M. – 2:00P.M. at the Chautauqua County Fair Grounds at his discretion and schedule. The motion was seconded by Councilwoman Eckman and carried.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Highway Superintendent Gardner informed the board there are multiple municipalities in Chautauqua County who will be participating in an Intermunicipal Agreement with the Town of Charlotte for the purchase and use of a bucket truck. After a lengthy discussion concerning safety and liability, Councilman Christy will record his questions to Superintendent Gardner to further investigate the concerns.
The lawn mowers have been delivered to the highway department.
Supervisor Steger made a motion to authorize Highway Superintendent Gardner to declare a 1982 homemade black trailer as surplus and to dispose of it in a prudent lawful manner at the benefit of the town. The motion was seconded by Councilwoman Eckman and carried unanimously.
Supervisor Steger made a motion to approve the additional repairs required to the Forest Hill Cemetery Maintenance Building at an amount not to exceed

$4, 050.00 by ‘White Terrace Carpentry’. The motion was seconded by Councilwoman Eckman and carried unanimously.

The Pomfret Highway Department will be hosting a mandatory certification class for Dig Safely.
Councilman Christy made a motion to approve the purchase of two power stations for vehicles at a cost not to exceed $1,038.00, the signage at a cost not to exceed $107.00, and the electrical and installation materials at a cost not to exceed $407.89. The motion was seconded by Councilman Sedota and carried unanimously.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota to adjourn the Regular Town Board meeting at 8:07 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk

February 13, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. February 13, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

                                                Supervisor Donald Steger
PRESENT:                              Town Clerk Allison Dispense
                                                Town Counsel Jeffrey Passafaro
                                                Highway Superintendent Jude Gardner
COUNCILPERSONS:
                                                Christopher Schaeffer
                                                John Sedota
                                                Brett Christy
                                                Ann Eckman


The Pledge of Allegiance was recited and led by Supervisor Steger.

DULY MOVED by Supervisor Steger to accept the minutes of the January 9, 2019 Organizational Meeting minutes. The motion was seconded by Councilwoman Eckman and the motion carried.

DULY MOVED by Supervisor Steger to accept the minutes of the January 9, 2019 Regular Town Board Meeting minutes. The motion was seconded by Councilman Christy and the motion carried.

DULY MOVED by Supervisor Steger and seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 2 of 2019 with the withdrawal of payment for Voucher #44911 to E & M Engineers & Surveyors in the amount of $12, 500.00 from the General Fund. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE

General Fund Town Wide           $24,920.10
General Fund Part Town             $180.15
Highway Fund Town Wide         $28.70
Highway Fund Part Town           $31,895.39
Berry Road Water District         $374.50
Chestnut Road Water District      $351.50
North End Water District             $739.62
Lily Dale Sewer District              $957.94
Lily Dale Fire Protection             $ 30,100.00
Pomfret Fire Protection               $349,869.00

TOWN CLERK REPORTS

Pomfret Town Justices reports for January 2019 are as follows:

                        Justice Pulci Total Cases: 118
                        Total Fines & Surcharges: $9,222.00

                        Justice Dietzen Total Cases: 140
                        Total Fine & Surcharges: $12,883.00

The Fredonia Fire Department December 2018 report is on file in the clerk’s office. There was a total of 147 calls with 31 being within the Town of Pomfret. The annual 2018 report is on file in the clerk’s office with a total of 2,089 calls with 402 being within the Town of Pomfret. This is a record for number of calls within in a year. The previous record was in 2016 with 2,048 calls. The January 2019 report had a total of 133 calls with 32 being within the Town of Pomfret.
A reminder Town Hall will be closed on Monday, February 18, 2019 in observance of President’s Day.
Councilwoman Eckman made a motion to authorize Town Clerk Dispense to attend the New York State Town Clerks Association annual conference from

May 5-8, 2019 with reasonable cost to the town. The motion was seconded by Councilman Christy and carried.

Councilwoman Eckman made a motion to authorize Town Clerk Dispense to attend the International Institute of Municipal Clerks annual conference from

May 19-22, 2019 with reasonable cost to the town. The motion was seconded by Councilman Christy and carried.

AUDIENCE CONCERNS:

Chautauqua County Executive, George Borrello, introduced himself to the board. He stated his initiative this year is to visit each municipality during their scheduled board meeting. Chautauqua County wants to encourage and help local municipalities while assisting with collaborative efforts. He would like to have a county wide economic strategy to help tailor the needs regionally within each municipality.

SUPERVISOR STEGER

Supervisor Steger made a motion to change the minimum rate for Pomfret residential water customers by increasing the dollar amount from $50.00 to $60.00 for up to 5,000 gallons, per quarter, effective the next billing cycle. Also maintain the commercial water customers minimum rate of $69.50 with reducing the gallons allowed from 10,000 gallons to 5,000 gallons per quarter, effective the next billing cycle. The motion was seconded by Councilman Schaeffer and carried.

Residential Water Customers $60.00 minimum for up to 5,000 gallons
Commercial Water Customers $69.50 minimum for up to 5,000 gallons

Supervisor Steger made a motion to increase the commercial water rate from $14.40 per thousand gallons to $15.12 per thousand gallons, per quarter, effective next billing cycle. The motion was seconded by Councilman Schaeffer and carried.

Commercial Water Rate $15.12 per thousand gallons

Supervisor Steger made a motion to increase the residential sewer rate from $12.24 per thousand gallons to $ 12.85, increase the commercial sewer rate from $18.51 per thousand gallons to $19.43. These rates are per quarter and effective next billing cycle.

Residential Sewer rate $12.85 per thousand gallons
Commercial Sewer rate $19.43 per thousand gallons

Councilman Schaeffer made a motion to authorize the Highway Superintendent to acquire the two charging stations as required to qualify for the New York State Clean Energy Grant. The Highway Superintendent is to report to the board on the recommended locations, installation, and costs in doing so. The motion was seconded by Councilman Sedota and carried.
Supervisor Steger received correspondence from the Village of Fredonia Planning and Zoning boards regarding public hearings for the purposed hospital site plan and area variance. The public hearing for the Zoning board was held on February 12, 2019 at 6:30P.M. and the Planning board hearing will be held on February 20, 2019 at 6:30P.M. at the Fredonia Village Hall, 9-11 Church Street, Fredonia.
Supervisor Steger informed the board a building permit has been issued by the Pomfret Code Enforcement Officer to UpState Tower for a telecommunications tower on Chautauqua Road.
Councilman Christy made a motion to authorize Supervisor Steger to enter into an agreement with ‘Cummins’ for the planned equipment maintenance of the generator at the Lily Dale Waste Water Treatment Plant. This agreement is for three years with the first two years to be in the amount of $952.26 and the third-year payment of $974.42. The motion was seconded by Councilwoman Eckman and carried.

COUNCILMAN JOHN SEDOTA

Councilman Sedota questioned whether the board is to have an outside audit done yearly. He states, based on the NYS Comptroller’s office, an audit is to be completed as per NYS GML Sec. 123.
Supervisor Steger made a motion for Councilman Sedota to obtain proposals to include in next year’s budget for an audit to be conducted finalizing the year of 2019. The motion was seconded by Councilman Schaeffer and carried.

COUNCILMAN BRETT CHRISTY

Councilman Christy addressed Highway Superintendent Gardner with regards of how well the highway department is being run. He thanked him and the crew for their hard work during the recent storms the area has experienced.

COUNCILWOMAN ECKMAN

Councilwoman Eckman congratulated Supervisor Steger on his “Community Service’ award from the Fredonia Chamber of Commerce.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Councilman Christy made a motion to approve the recommendation of Highway Superintendent Gardner to declare the following items surplus and no longer needed for municipal purposes and directs the Highway Superintendent to dispose of them at the best advantage to the tax payer. The motion was seconded by Councilwoman Eckman and carried.

-(4) Truck Screens -(2) One-way Plows
-(4) Stone Spreaders -(1) Wing
-(3) V-Plows

Quotes are still being gathered for the damage done to the Forest Hill Cemetery maintenance building.
Quotes are being obtained for the highway garage parking lot and salt shed
The creek on Darby Switch Rd. has been reconfigured. The work was done by Chautauqua County thru shared services.

DULY MOVED by Councilwoman Eckman, seconded by Councilman Sedota to adjourn the Regular Town Board meeting at 7:59 P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk

January 9, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at 6:30 P.M. January 09, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

Deputy Supervisor Ann Eckman
PRESENT: Town Clerk Allison Dispense
Town Counsel Jeffrey Passafaro
Highway Superintendent Jude Gardner
COUNCILPERSONS:
Christopher Schaeffer
John Sedota
Brett Christy

ABSENT: Supervisor Donald Steger


The Pledge of Allegiance was recited prior to the Organizational Meeting held at 6:00P.M.

DULY MOVED by Deputy Supervisor Eckman to accept the minutes of the December 12, 2018 Town Board Meeting. The motion was seconded by Councilman Christy and the motion carried.

DULY MOVED by Deputy Supervisor Eckman to accept the minutes of the December 27, 2018 Public Hearing Minutes-Pomfret/Fredonia Fire Contract. The motion was seconded by Councilman Christy and the motion carried.

DULY MOVED by Deputy Supervisor Eckman to accept the minutes of the December 27, 2018 Special Meeting Minutes. The motion was seconded by Councilman Christy and carried.

DULY MOVED by Deputy Supervisor Eckman and seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 13 of 2018. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-Absent
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE
Abstract #13 of 2018
General Fund Town Wide           $9,623.88
General Fund Part Town             $253.97
Highway Fund Town Wide         $150.40
Highway Fund Part Town           $19,918.46
Berry Road Water District         $58.05
Chestnut Road Water District      $35.50
North End Water District            $981.99
Lily Dale Sewer District              $8,712.51

DULY MOVED by Deputy Supervisor Eckman and seconded by Councilman Sedota to approve the payment of bills as presented by the Town Clerk on Abstract # 1 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-Absent
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE

Abstract #1 of 2019
General Fund Town Wide                  $13,869.23
General Fund Part Town                    $17,224.50
Highway Fund Town Wide                $5,545.23
Highway Fund Part Town                   $1,734.60
Berry Road Water District                  $11,834.26
Chestnut Road Water District             $2,751.60
North End Water District                    $43,811.91
Rt. 20 Water District                           $115.00
Rt. 20 Sewer District                          $175.69
Rt. 60 Water District                           $7,633.24
Rt. 60 Sewer District                          $9,296.13
Lakeview Sewer District                    $132.14
Lily Dale Sewer District                     $26.06
Sewer District One                             $2,329.78
Sewer District Two                             $1,793.24

TOWN CLERK REPORTS

Pomfret Town Justices reports for December 2018 are as follows:

                        Justice Pulci Total Cases: 107
                        Total Fines & Surcharges: $8,875.00

                        Justice Dietzen Total Cases: 123
                        Total Fine & Surcharges: $11,457.00

The annual Historian report for 2018 is on file with the Clerk’s office and has been distributed to the Town Board.
The annual Town Clerk report for 2018 has been distributed to the Town board.
The annual Code Enforcement Officer report for 2018 is on file with the Clerk’s office and has been distributed to the Town Board.
A reminder Town Hall will be closed on Monday, January 21, 2019 in observance of Martin Luther King Jr. Day.

DEPUTY SUPERVISOR ECKMAN

Deputy Supervisor Eckman made a motion to approve the 2018 Town Justice Court books which have been reviewed by Supervisor Steger and have been accepted by the Pomfret Town Board. The motion was seconded by Councilman Christy and carried.
Deputy Supervisor Eckman made a motion to adopt the following resolution establishing Energy Benchmarking requirements for certain municipal buildings for the Town of Pomfret. The resolution was seconded by Councilman Christy and carried by a roll call vote.

ROLL CALL:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman: AYE

WHEREAS, buildings are the single largest user of energy in the State of New York. The poorest performing buildings typically use several times the energy of the highest performing buildings—for the exact same building use; and

WHEREAS, collecting, reporting, and sharing building energy data on a regular basis allows municipal officials and the public to understand the energy performance of municipal buildings relative to similar buildings nationwide, and equipped with this information the Town of Pomfret is able to make smarter, more cost-effective operational and capital investment decisions, reward efficiency, and drive widespread, continuous improvement; and

WHEREAS, the Pomfret Town Board desires to use Building Energy Benchmarking - a process of measuring a building’s energy use, tracking that use over time, and comparing performance to similar buildings - to promote the public health, safety, and welfare by making available good, actionable information on municipal building energy use to help identify opportunities to cut costs and reduce pollution in the Town of Pomfret; and

WHEREAS, the Pomfret Town Board desires to establish procedure or guideline for Town of Pomfret staff to conduct such Building Energy Benchmarking; and

NOW THEREFORE, IT IS HEREBY RESOLVED AND DETERMINED, that the following specific policies and procedures are hereby adopted;

Building Energy Benchmarking POLICY/procedures

1. DEFINITIONS
(A) “Benchmarking Information” shall mean information generated by Portfolio Manager, as herein defined including descriptive information about the physical building and its operational characteristics.

(B) “Building Energy Benchmarking” shall mean the process of measuring a building’s Energy use, tracking that use over time, and comparing performance to similar buildings.

(C) “Commissioner” shall mean the head of the Department.

(4) “Covered Municipal Building” shall mean a building or facility that is owned or occupied by the Town of Pomfret that is 1,000 square feet or larger in size.

(5) “Department” shall mean the Pomfret Town Board

(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water, fuel oil, or other product for use in a building, or renewable on-site electricity generation, for purposes of providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in the building and related facilities, as reflected in Utility bills or other documentation of actual Energy use.

(7) “Energy Performance Score” shall mean the numeric rating generated by Portfolio Manager that compares the Energy usage of the building to that of similar buildings.

(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per square foot of gross floor area.

(9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between the exterior surfaces of the fixed walls within any structure used or intended for supporting or sheltering any use or occupancy.

(11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based tool developed and maintained by the United States Environmental Protection Agency to track and assess the relative Energy performance of buildings nationwide, or successor.

(12) “Utility” shall mean an entity that distributes and sells Energy to Covered Municipal Buildings.

(13) “Weather Normalized Site EUI” shall mean the amount of Energy that would have been used by a property under 30-year average temperatures, accounting for the difference between average temperatures and yearly fluctuations.

2. APPLICABILITY
(1) This policy is applicable to all Covered Municipal Buildings as defined in Section 2 of this policy.

(2) The Commissioner may exempt a particular Covered Municipal Building from the benchmarking requirement if the Commissioner determines that it has characteristics that make benchmarking impractical.

3. BENCHMARKING REQUIRED FOR COVERED MUNICIPAL BUILDINGS
(1) No later than May 1, 2017, and no later than May 1 every year thereafter, the Commissioner or his or her designee from the Department shall enter into Portfolio Manager the total Energy consumed by each Covered Municipal Building, along with all other descriptive information required by Portfolio Manager for the previous calendar year.
(2) For new Covered Municipal Buildings that have not accumulated 12 months of Energy use data by the first applicable date following occupancy for inputting Energy use into Portfolio Manager, the Commissioner or his or her designee from the Department shall begin inputting data in the following year.

4. DISCLOSURE AND PUBLICATION OF BENCHMARKING INFORMATION
(1) The Department shall make available to the public on the internet Benchmarking Information for the previous calendar year:
(a) no later than September 1, 2017 and by September 1 of each year thereafter for Covered Municipal Buildings; and

(2) The Department shall make available to the public on the internet and update at least annually, the following Benchmarking Information:
(a) Summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information; and
(b) For each Covered Municipal Building individually:
(i) The status of compliance with the requirements of this Policy; and
(ii) The building address, primary use type, and gross floor area; and
(iii) Annual summary statistics, including site EUI, Weather Normalized Source EUI, annual GHG emissions, and an Energy Performance Score where available; and
(iv) A comparison of the annual summary statistics (as required by Section 5(2)(b)(iii) of this Policy) across calendar years for all years since annual reporting under this Policy has been required for said building.

5. MAINTENANCE OF RECORDS
The Department shall maintain records as necessary for carrying out the purposes of this Policy, including but not limited to Energy bills and other documents received from tenants and/or Utilities. Such records shall be preserved by the Department for a period of three (3) years.

6. ENFORCEMENT AND ADMINISTRATION
(1) The Commissioner or his or her designee from the Department shall be the Chief Enforcement Officer of this Policy.

(2) The Chief Enforcement Officer of this Policy may promulgate regulations necessary for the administration of the requirements of this Policy.

(3) Within thirty days after each anniversary date of the effective date of this Policy, the Chief Enforcement Officer shall submit a report to the Pomfret Town Board including but not limited to summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying each Covered Municipal Building that the Commissioner determined to be exempt from the benchmarking requirement and the reason for the exemption, and the status of compliance with the requirements of this Policy.

7. EFFECTIVE DATE
This policy shall be effective immediately upon passage.

8. SEVERABILITY
The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be unconstitutional, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect.

Deputy Supervisor Eckman made a motion to adopt the following NYS Unified Solar Permit Application Resolution. The motion was seconded by Councilman Christy and carried by a roll call vote.

ROLL CALL:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman: AYE

WHEREAS, the Town of Pomfret Board duly adopted the “NYS Fire Prevention and Building Construction” code to provide minimum requirements to safeguard the public safety; and

WHEREAS, the Town of Pomfret Code Enforcement Officer, who administers and enforces all provisions of the New York State Uniform Fire Prevention and Building Code, The New York State Energy Code, and the Town Code; and

WHEREAS, the Town of Pomfret requires the issuance of a building permit for the construction, enlargement, alteration, repair, removal, or demolition of any building or other structure; and

WHEREAS, the New York State Uniform Fire Prevention and Building Code regulates the design, construction, installation, alteration and repair of equipment and systems using solar systems; and

WHEREAS, the New York State Energy Research and Development Authority has developed a New York State Unified Solar Permit that reduces the cost for solar projects by streamlining municipal permitting processes; and

WHEREAS, the Town of Pomfret desires to promote the streamlining of the application process for small-scale photovoltaic system installations by adopting the New York State Unified Solar Permit application form and implementing the new procedures,

NOW, therefore be it Resolved, The Town of Pomfret Board hereby adopts the New York State Unified Solar Permit application form and procedures for the installation of small-scale photovoltaic systems, and it is further

RESOLVED, the Town of Pomfret Code Enforcement Officer is hereby directed to use said New York State Unified Solar Permit application and procedures in the issuance of building permits for the installation of small-scale photovoltaic systems; and it is further,

RESOLVED, any further actions required of the Town of Pomfret to affect the foregoing are hereby authorized and the Town Supervisor is hereby authorized to execute and deliver any instruments, documents or the like as required to affect the same.

Deputy Supervisor Eckman made a motion to adopt the following resolution authorizing the Town of Pomfret to use landfill tipping credits for the demolition of the property located at 4627 West Main Road, Fredonia. The motion was seconded by Councilman Sedota and carried by a roll call vote.

ROLL CALL:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman: AYE

WHEREAS, The Code Enforcement Officer has determined the property known as 4627 West Main Street, SBL # 129.00-3-43 is a blighted property and finding it is in a state of structural collapse and ordering its demolition as soon as possible; and

WHEREAS, the Chautauqua County Department of Real Property has a judgement of demolition to be completed by the Chautauqua County Land Bank Corporation utilizing grant monies from the New York State Office of Attorney General to cover demolition expenses incurred for a demolition and;

WHEREAS, the Town Board believes the current condition of the structure poses a danger to the health, safety, and welfare of the residents of the Town of Pomfret and it should be demolished as soon as possible; and

WHEREAS, the Town has Municipal Landfill Credits available for demolition and Derelict Structural Disposal through a shared services agreement with Chautauqua County; now therefore be it

RESOLVED, the Town Board authorizes the use of its available municipal landfill credits for the disposal of all waste and debris associated with the demolition of 4627 West Main Street, Fredonia, SBL # 129.00-3-43 to the Chautauqua County Landfill as per the Share Services Agreement.

Deputy Supervisor Eckman made a motion to authorize Supervisor Steger to enter into an agreement for the Intermunicipal Cooperation Water Agreement between the Organizing Local Municipalities of the North Chautauqua Water District which include the Town of Portland, Village of Brocton, Town of Dunkirk and the Town of Sheridan. The motion was seconded by Councilman Christy and carried by a roll call vote.

Roll Call:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman : AYE

Deputy Supervisor Eckman brought the water/sewer rates for Pomfret Districts before the board for discussion. The rates and discussion were tabled to the February 13, 2019 meeting.

Deputy Supervisor Eckman announced the Fredonia Chamber of Commerce will hold their annual meeting January 28, 2018 at Manning’s Fireside. Supervisor Steger is being awarded the “Community Service Award”.

COUNCILMAN SEDOTA

Councilman Sedota addressed the board regarding his “No” vote on the 2019 budget. He clarified he is not in favor of raising taxes. He did not feel it necessary or beneficial to argue during the budget workshops when he felt he was going to meet opposition from the rest of the board.

HIGHWAY SUPERINTENDENT JUDE GARNDER

Forest Hill Cemetery maintenance building was damaged by the recent winds. The tree which fell on the building has been removed. Superintendent Gardner is looking to obtain quotes to have the roof fixed.

Highway Superintendent Gardner stated the Town has been denied for the grant application for a salt shed at the highway barns. He is pursuing additional avenues and will report back to the board.

Councilman Christy made a motion, seconded by Councilman Schaeffer, pursuant to the provisions of Section 284 of the Highway law we agree that the monies levied and collected for the repair and improvements of highway, and received from the state for the repair and improvements of highways, shall be expended as follows: General Repairs in the sum of $150,000.00 may be expended for general repairs upon 56 miles of town highways including, cluicas, culverts, and bridges having a span of less than five feet and boardwalks or the renewals there of. The motion was carried by a roll call vote:

Supervisor Steger: Absent
Councilman Sedota: Aye
Councilman Schaeffer: Aye
Councilman Christy: Aye
Deputy Supervisor: Aye

Councilman Christy made a motion to authorize Highway Superintendent Gardner to purchase two 2019 John Deer X590 Garden tractors. The Town will be trading in two 201 John Deere X540 tractors with 42” Mulch/Rear discharge decks. The amount for the trade in is $3,220.00 each. The amount for the two new tractors with the trade in values will be $5,940.00. Highway Superintendent Gardner has the permission to make the exchange with LANDPRO Equipment at state contract price #PC68131. The motion was seconded by Deputy Supervisor Eckman and carried unanimously.
Highway Superintendent Gardner passed out to the board a preliminary work sheet for 2019. He has stated projects in which he wishes to complete and the estimated cost to do those projects.

DULY MOVED by Councilman Sedota, seconded by Councilman Christy to adjourn the Regular Town Board meeting at 6:56P.M. The motion carried.

Respectfully Submitted,

Allison Dispense
Town Clerk