February 13, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at
6:30 P.M. February 13, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

                                                Supervisor Donald Steger
PRESENT:                              Town Clerk Allison Dispense
                                                Town Counsel Jeffrey Passafaro
                                                Highway Superintendent Jude Gardner
COUNCILPERSONS:         
                                                Christopher Schaeffer
                                                John Sedota
                                                Brett Christy
                                                Ann Eckman

                                              
The Pledge of Allegiance was recited and led by Supervisor Steger.

DULY MOVED by Supervisor Steger to accept the minutes of the January 9, 2019 Organizational Meeting minutes. The motion was seconded by Councilwoman Eckman and the motion carried.

DULY MOVED by Supervisor Steger to accept the minutes of the January 9, 2019 Regular Town Board Meeting minutes. The motion was seconded by Councilman Christy and the motion carried.
          
DULY MOVED by Supervisor Steger and seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 2 of 2019 with the withdrawal of payment for Voucher #44911 to E & M Engineers & Surveyors in the amount of $12, 500.00 from the General Fund.  The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-AYE
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE

General Fund Town Wide           $24,920.10
General Fund Part Town             $180.15
Highway Fund Town Wide         $28.70
Highway Fund Part Town           $31,895.39
Berry Road Water District           $374.50
Chestnut Road Water District      $351.50
North End Water District             $739.62
Lily Dale Sewer District              $957.94
Lily Dale Fire Protection             $ 30,100.00
Pomfret Fire Protection               $349,869.00
          
TOWN CLERK REPORTS
  • Pomfret Town Justices reports for January 2019 are as follows:
                        Justice Pulci Total Cases: 118
                        Total Fines & Surcharges: $9,222.00

                        Justice Dietzen Total Cases: 140
                        Total Fine & Surcharges: $12,883.00
  • The Fredonia Fire Department December 2018 report is on file in the clerk’s office. There was a total of 147 calls with 31 being within the Town of Pomfret. The annual 2018 report is on file in the clerk’s office with a total of 2,089 calls with 402 being within the Town of Pomfret. This is a record for number of calls within in a year. The previous record was in 2016 with 2,048 calls. The January 2019 report had a total of 133 calls with 32 being within the Town of Pomfret.
  • A reminder Town Hall will be closed on Monday, February 18, 2019 in observance of President’s Day.
  • Councilwoman Eckman made a motion to authorize Town Clerk Dispense to attend the New York State Town Clerks Association annual conference from
May 5-8, 2019 with reasonable cost to the town. The motion was seconded by Councilman Christy and carried.
  • Councilwoman Eckman made a motion to authorize Town Clerk Dispense to attend the International Institute of Municipal Clerks annual conference from
May 19-22, 2019 with reasonable cost to the town. The motion was seconded by Councilman Christy and carried.

AUDIENCE CONCERNS:
  • Chautauqua County Executive, George Borrello, introduced himself to the board. He stated his initiative this year is to visit each municipality during their scheduled board meeting. Chautauqua County wants to encourage and help local municipalities while assisting with collaborative efforts. He would like to have a county wide economic strategy to help tailor the needs regionally within each municipality.

SUPERVISOR STEGER
  • Supervisor Steger made a motion to change the minimum rate for Pomfret residential water customers by increasing the dollar amount from $50.00 to $60.00 for up to 5,000 gallons, per quarter, effective the next billing cycle. Also maintain the commercial water customers minimum rate of $69.50 with reducing the gallons allowed from 10,000 gallons to 5,000 gallons per quarter, effective the next billing cycle. The motion was seconded by Councilman Schaeffer and carried.
Residential Water Customers   $60.00 minimum for up to 5,000 gallons
Commercial Water Customers  $69.50 minimum for up to 5,000 gallons
  • Supervisor Steger made a motion to increase the commercial water rate from $14.40 per thousand gallons to $15.12 per thousand gallons, per quarter, effective next billing cycle. The motion was seconded by Councilman Schaeffer and carried.
Commercial Water Rate    $15.12 per thousand gallons
  • Supervisor Steger made a motion to increase the residential sewer rate from $12.24 per thousand gallons to $ 12.85, increase the commercial sewer rate from $18.51 per thousand gallons to $19.43. These rates are per quarter and effective next billing cycle.
Residential Sewer rate      $12.85 per thousand gallons
Commercial Sewer rate     $19.43 per thousand gallons
  • Councilman Schaeffer made a motion to authorize the Highway Superintendent to acquire the two charging stations as required to qualify for the New York State Clean Energy Grant. The Highway Superintendent is to report to the board on the recommended locations, installation, and costs in doing so. The motion was seconded by Councilman Sedota and carried.
  • Supervisor Steger received correspondence from the Village of Fredonia Planning and Zoning boards regarding public hearings for the purposed hospital site plan and area variance. The public hearing for the Zoning board was held on February 12, 2019 at 6:30P.M. and the Planning board hearing will be held on February 20, 2019 at 6:30P.M. at the Fredonia Village Hall, 9-11 Church Street, Fredonia.
  • Supervisor Steger informed the board a building permit has been issued by the Pomfret Code Enforcement Officer to UpState Tower for a telecommunications tower on Chautauqua Road.
  • Councilman Christy made a motion to authorize Supervisor Steger to enter into an agreement with ‘Cummins’ for the planned equipment maintenance of the generator at the Lily Dale Waste Water Treatment Plant. This agreement is for three years with the first two years to be in the amount of $952.26 and the third-year payment of $974.42. The motion was seconded by Councilwoman Eckman and carried.
COUNCILMAN JOHN SEDOTA
  • Councilman Sedota questioned whether the board is to have an outside audit done yearly. He states, based on the NYS Comptroller’s office, an audit is to be completed as per NYS GML Sec. 123.
  • Supervisor Steger made a motion for Councilman Sedota to obtain proposals to include in next year’s budget for an audit to be conducted finalizing the year of 2019. The motion was seconded by Councilman Schaeffer and carried.

COUNCILMAN BRETT CHRISTY
  • Councilman Christy addressed Highway Superintendent Gardner with regards of how well the highway department is being run. He thanked him and the crew for their hard work during the recent storms the area has experienced.

COUNCILWOMAN ECKMAN
  • Councilwoman Eckman congratulated Supervisor Steger on his “Community Service’ award from the Fredonia Chamber of Commerce.

HIGHWAY SUPERINTENDENT JUDE GARNDER
  • Councilman Christy made a motion to approve the recommendation of Highway Superintendent Gardner to declare the following items surplus and no longer needed for municipal purposes and directs the Highway Superintendent to dispose of them at the best advantage to the tax payer.  The motion was seconded by Councilwoman Eckman and carried.
-(4) Truck Screens        -(2) One-way Plows
-(4) Stone Spreaders     -(1) Wing
-(3) V-Plows
  • Quotes are still being gathered for the damage done to the Forest Hill Cemetery maintenance building.
  • Quotes are being obtained for the highway garage parking lot and salt shed
  • The creek on Darby Switch Rd. has been reconfigured. The work was done by Chautauqua County thru shared services.
 DULY MOVED by Councilwoman Eckman, seconded by Councilman Sedota to adjourn the Regular Town Board meeting at 7:59 P.M. The motion carried.


Respectfully Submitted,
          
Allison Dispense
Town Clerk
 

January 9, 2019 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at 6:30 P.M. January 09, 2019 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

                           Deputy Supervisor Ann Eckman
PRESENT:          Town Clerk Allison Dispense
                           Town Counsel Jeffrey Passafaro
                           Highway Superintendent Jude Gardner
COUNCILPERSONS:         
                         Christopher Schaeffer
                          John Sedota
                         Brett Christy

ABSENT:     Supervisor Donald Steger

          
The Pledge of Allegiance was recited prior to the Organizational Meeting held at 6:00P.M.

DULY MOVED by Deputy Supervisor Eckman to accept the minutes of the December 12, 2018 Town Board Meeting. The motion was seconded by Councilman Christy and the motion carried.

DULY MOVED by Deputy Supervisor Eckman to accept the minutes of the December 27, 2018 Public Hearing Minutes-Pomfret/Fredonia Fire Contract. The motion was seconded by Councilman Christy and the motion carried.

DULY MOVED by Deputy Supervisor Eckman to accept the minutes of the December 27, 2018 Special Meeting Minutes. The motion was seconded by Councilman Christy and carried.
          
DULY MOVED by Deputy Supervisor Eckman and seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 13 of 2018.  The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-Absent
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE
Abstract #13 of 2018
General Fund Town Wide           $9,623.88
General Fund Part Town             $253.97
Highway Fund Town Wide         $150.40
Highway Fund Part Town           $19,918.46
Berry Road Water District           $58.05
Chestnut Road Water District      $35.50
North End Water District            $981.99
Lily Dale Sewer District              $8,712.51

DULY MOVED by Deputy Supervisor Eckman and seconded by Councilman Sedota to approve the payment of bills as presented by the Town Clerk on Abstract # 1 of 2019. The motion was carried by a roll call vote.
Roll Call:
Supervisor Steger-Absent
Councilman Sedota-AYE
Councilman Schaeffer-AYE
Councilman Christy-AYE
Deputy Supervisor Eckman-AYE

 Abstract #1 of 2019
General Fund Town Wide                  $13,869.23
General Fund Part Town                    $17,224.50
Highway Fund Town Wide                $5,545.23
Highway Fund Part Town                   $1,734.60
Berry Road Water District                  $11,834.26
Chestnut Road Water District             $2,751.60
North End Water District                    $43,811.91
Rt. 20 Water District                           $115.00
Rt. 20 Sewer District                          $175.69
Rt. 60 Water District                           $7,633.24
Rt. 60 Sewer District                          $9,296.13
Lakeview Sewer District                    $132.14
Lily Dale Sewer District                     $26.06
Sewer District One                             $2,329.78
Sewer District Two                             $1,793.24
          
TOWN CLERK REPORTS
  • Pomfret Town Justices reports for December 2018 are as follows:
                        Justice Pulci Total Cases: 107
                        Total Fines & Surcharges: $8,875.00

                        Justice Dietzen Total Cases: 123
                        Total Fine & Surcharges: $11,457.00
  • The annual Historian report for 2018 is on file with the Clerk’s office and has been distributed to the Town Board.
  • The annual Town Clerk report for 2018 has been distributed to the Town board.
  • The annual Code Enforcement Officer report for 2018 is on file with the Clerk’s office and has been distributed to the Town Board.
  • A reminder Town Hall will be closed on Monday, January 21, 2019 in observance of Martin Luther King Jr. Day.

DEPUTY SUPERVISOR ECKMAN
  • Deputy Supervisor Eckman made a motion to approve the 2018 Town Justice Court books which have been reviewed by Supervisor Steger and have been accepted by the Pomfret Town Board. The motion was seconded by Councilman Christy and carried.
  • Deputy Supervisor Eckman made a motion to adopt the following resolution establishing Energy Benchmarking requirements for certain municipal buildings for the Town of Pomfret. The resolution was seconded by Councilman Christy and carried by a roll call vote.
ROLL CALL:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman: AYE

WHEREAS, buildings are the single largest user of energy in the State of New York.  The poorest performing buildings typically use several times the energy of the highest performing buildings—for the exact same building use; and

WHEREAS, collecting, reporting, and sharing building energy data on a regular basis allows municipal officials and the public to understand the energy performance of municipal buildings relative to similar buildings nationwide, and equipped with this information the Town of Pomfret is able to make smarter, more cost-effective operational and capital investment decisions, reward efficiency, and drive widespread, continuous improvement; and
 
WHEREAS, the Pomfret Town Board desires to use Building Energy Benchmarking - a process of measuring a building’s energy use, tracking that use over time, and comparing performance to similar buildings - to promote the public health, safety, and welfare by making available good, actionable information on municipal building energy use to help identify opportunities to cut costs and reduce pollution in the Town of Pomfret; and

WHEREAS, the Pomfret Town Board desires to establish procedure or guideline for Town of Pomfret staff to conduct such Building Energy Benchmarking; and

NOW THEREFORE, IT IS HEREBY RESOLVED AND DETERMINED, that the following specific policies and procedures are hereby adopted;

Building Energy Benchmarking POLICY/procedures

1.  DEFINITIONS
(A) “Benchmarking Information” shall mean information generated by Portfolio Manager, as herein defined including descriptive information about the physical building and its operational characteristics.

(B) “Building Energy Benchmarking” shall mean the process of measuring a building’s Energy use, tracking that use over time, and comparing performance to similar buildings.

(C) “Commissioner” shall mean the head of the Department.

 (4) “Covered Municipal Building” shall mean a building or facility that is owned or occupied by the Town of Pomfret that is 1,000 square feet or larger in size.

(5) “Department” shall mean the Pomfret Town Board

(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water, fuel oil, or other product for use in a building, or renewable on-site electricity generation, for purposes of providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in the building and related facilities, as reflected in Utility bills or other documentation of actual Energy use.

(7) “Energy Performance Score” shall mean the numeric rating generated by Portfolio Manager that compares the Energy usage of the building to that of similar buildings.

(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per square foot of gross floor area.

(9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between the exterior surfaces of the fixed walls within any structure used or intended for supporting or sheltering any use or occupancy.

 (11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based tool developed and maintained by the United States Environmental Protection Agency to track and assess the relative Energy performance of buildings nationwide, or successor.

(12) “Utility” shall mean an entity that distributes and sells Energy to Covered Municipal Buildings.

(13) “Weather Normalized Site EUI” shall mean the amount of Energy that would have been used by a property under 30-year average temperatures, accounting for the difference between average temperatures and yearly fluctuations.

 2.  APPLICABILITY
(1) This policy is applicable to all Covered Municipal Buildings as defined in Section 2 of this policy.

(2) The Commissioner may exempt a particular Covered Municipal Building from the benchmarking requirement if the Commissioner determines that it has characteristics that make benchmarking impractical.  

3.  BENCHMARKING REQUIRED FOR COVERED MUNICIPAL BUILDINGS
(1) No later than May 1, 2017, and no later than May 1 every year thereafter, the Commissioner or his or her designee from the Department shall enter into Portfolio Manager the total Energy consumed by each Covered Municipal Building, along with all other descriptive information required by Portfolio Manager for the previous calendar year.
(2) For new Covered Municipal Buildings that have not accumulated 12 months of Energy use data by the first applicable date following occupancy for inputting Energy use into Portfolio Manager, the Commissioner or his or her designee from the Department shall begin inputting data in the following year.

4.  DISCLOSURE AND PUBLICATION OF BENCHMARKING INFORMATION
(1) The Department shall make available to the public on the internet Benchmarking Information for the previous calendar year:
(a) no later than September 1, 2017 and by September 1 of each year thereafter for Covered Municipal Buildings; and

(2) The Department shall make available to the public on the internet and update at least annually, the following Benchmarking Information:
(a) Summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information; and
(b) For each Covered Municipal Building individually:
(i) The status of compliance with the requirements of this Policy; and
(ii) The building address, primary use type, and gross floor area; and
(iii) Annual summary statistics, including site EUI, Weather Normalized Source EUI, annual GHG emissions, and an Energy Performance Score where available; and
(iv) A comparison of the annual summary statistics (as required by Section 5(2)(b)(iii) of this Policy) across calendar years for all years since annual reporting under this Policy has been required for said building.

5.  MAINTENANCE OF RECORDS
The Department shall maintain records as necessary for carrying out the purposes of this Policy, including but not limited to Energy bills and other documents received from tenants and/or Utilities. Such records shall be preserved by the Department for a period of three (3) years.

6.   ENFORCEMENT AND ADMINISTRATION
(1) The Commissioner or his or her designee from the Department shall be the Chief Enforcement Officer of this Policy.

(2) The Chief Enforcement Officer of this Policy may promulgate regulations necessary for the administration of the requirements of this Policy.

(3) Within thirty days after each anniversary date of the effective date of this Policy, the Chief Enforcement Officer shall submit a report to the Pomfret Town Board including but not limited to summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying each Covered Municipal Building that the Commissioner determined to be exempt from the benchmarking requirement and the reason for the exemption, and the status of compliance with the requirements of this Policy.


7.  EFFECTIVE DATE
This policy shall be effective immediately upon passage.

8.  SEVERABILITY
The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be unconstitutional, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect.
 
  • Deputy Supervisor Eckman made a motion to adopt the following NYS Unified Solar Permit Application Resolution. The motion was seconded by Councilman Christy and carried by a roll call vote.
ROLL CALL:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman: AYE

WHEREAS, the Town of Pomfret Board duly adopted the “NYS Fire Prevention and Building Construction” code to provide minimum requirements to safeguard the public safety; and

WHEREAS, the Town of Pomfret Code Enforcement Officer, who administers and enforces all provisions of the New York State Uniform Fire Prevention and Building Code, The New York State Energy Code, and the Town Code; and

WHEREAS, the Town of Pomfret requires the issuance of a building permit for the construction, enlargement, alteration, repair, removal, or demolition of any building or other structure; and

WHEREAS, the New York State Uniform Fire Prevention and Building Code regulates the design, construction, installation, alteration and repair of equipment and systems using solar systems; and

WHEREAS, the New York State Energy Research and Development Authority has developed a New York State Unified Solar Permit that reduces the cost for solar projects by streamlining municipal permitting processes; and

WHEREAS, the Town of Pomfret desires to promote the streamlining of the application process for small-scale photovoltaic system installations by adopting the New York State Unified Solar Permit application form and implementing the new procedures,

NOW, therefore be it Resolved, The Town of Pomfret Board hereby adopts the New York State Unified Solar Permit application form and procedures for the installation of small-scale photovoltaic systems, and it is further

RESOLVED, the Town of Pomfret Code Enforcement Officer is hereby directed to use said New York State Unified Solar Permit application and procedures in the issuance of building permits for the installation of small-scale photovoltaic systems; and it is further,

RESOLVED, any further actions required of the Town of Pomfret to affect the foregoing are hereby authorized and the Town Supervisor is hereby authorized to execute and deliver any instruments, documents or the like as required to affect the same.
 
  • Deputy Supervisor Eckman made a motion to adopt the following resolution authorizing the Town of Pomfret to use landfill tipping credits for the demolition of the property located at 4627 West Main Road, Fredonia. The motion was seconded by Councilman Sedota and carried by a roll call vote.
ROLL CALL:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman: AYE

WHEREAS, The Code Enforcement Officer has determined the property known as 4627 West Main Street, SBL # 129.00-3-43 is a blighted property and finding it is in a state of structural collapse and ordering its demolition as soon as possible; and

WHEREAS, the Chautauqua County Department of Real Property has a judgement of demolition to be completed by the Chautauqua County Land Bank Corporation utilizing grant monies from the New York State Office of Attorney General to cover demolition expenses incurred for a demolition and;

WHEREAS, the Town Board believes the current condition of the structure poses a danger to the health, safety, and welfare of the residents of the Town of Pomfret and it should be demolished as soon as possible; and

WHEREAS, the Town has Municipal Landfill Credits available for demolition and Derelict Structural Disposal through a shared services agreement with Chautauqua County; now therefore be it

RESOLVED, the Town Board authorizes the use of its available municipal landfill credits for the disposal of all waste and debris associated with the demolition of 4627 West Main Street, Fredonia, SBL # 129.00-3-43 to the Chautauqua County Landfill as per the Share Services Agreement.
  • Deputy Supervisor Eckman made a motion to authorize Supervisor Steger to enter into an agreement for the Intermunicipal Cooperation Water Agreement between the Organizing Local Municipalities of the North Chautauqua Water District which include the Town of Portland, Village of Brocton, Town of Dunkirk and the Town of Sheridan. The motion was seconded by Councilman Christy and carried by a roll call vote.
Roll Call:
Supervisor Steger: ABSENT
Councilman Sedota: AYE
Councilman Schaeffer: AYE
Councilman Christy: AYE
Deputy Supervisor Eckman : AYE
 
  • Deputy Supervisor Eckman brought the water/sewer rates for Pomfret Districts before the board for discussion. The rates and discussion were tabled to the February 13, 2019 meeting.
 
  • Deputy Supervisor Eckman announced the Fredonia Chamber of Commerce will hold their annual meeting January 28, 2018 at Manning’s Fireside. Supervisor Steger is being awarded the “Community Service Award”.

COUNCILMAN SEDOTA
  • Councilman Sedota addressed the board regarding his “No” vote on the 2019 budget. He clarified he is not in favor of raising taxes. He did not feel it necessary or beneficial to argue during the budget workshops when he felt he was going to meet opposition from the rest of the board.


HIGHWAY SUPERINTENDENT JUDE GARNDER
  • Forest Hill Cemetery maintenance building was damaged by the recent winds. The tree which fell on the building has been removed. Superintendent Gardner is looking to obtain quotes to have the roof fixed.
 
  • Highway Superintendent Gardner stated the Town has been denied for the grant application for a salt shed at the highway barns. He is pursuing additional avenues and will report back to the board.
 
  • Councilman Christy made a motion, seconded by Councilman Schaeffer, pursuant to the provisions of Section 284 of the Highway law we agree that the monies levied and collected for the repair and improvements of highway, and received from the state for the repair and improvements of highways, shall be expended as follows: General Repairs in the sum of $150,000.00 may be expended for general repairs upon 56 miles of town highways including, cluicas, culverts, and bridges having a span of less than five feet and boardwalks or the renewals there of. The motion was carried by a roll call vote:
Supervisor Steger: Absent
Councilman Sedota: Aye
Councilman Schaeffer: Aye
Councilman Christy: Aye
Deputy Supervisor: Aye
 
  • Councilman Christy made a motion to authorize Highway Superintendent Gardner to purchase two 2019 John Deer X590 Garden tractors. The Town will be trading in two 201 John Deere X540 tractors with 42” Mulch/Rear discharge decks. The amount for the trade in is $3,220.00 each. The amount for the two new tractors with the trade in values will be $5,940.00.  Highway Superintendent Gardner has the permission to make the exchange with LANDPRO Equipment at state contract price #PC68131. The motion was seconded by Deputy Supervisor Eckman and carried unanimously.
  • Highway Superintendent Gardner passed out to the board a preliminary work sheet for 2019. He has stated projects in which he wishes to complete and the estimated cost to do those projects.

DULY MOVED by Councilman Sedota, seconded by Councilman Christy to adjourn the Regular Town Board meeting at 6:56P.M. The motion carried.


Respectfully Submitted,
          
Allison Dispense
Town Clerk
 

January 9, 2019 Organizational Meeting Minutes


TOWN OF POMFRET
ORGANIZATIONAL MEETING
JANUARY 9, 2019

                      Deputy Supervisor Ann Eckman
Present:      Town Attorney Jeffrey Passafaro
                     Town Clerk Allison Dispense
                     Highway Superintendent Jude Gardner
                                  
Councilpersons:    Councilman John Sedota
                                  Councilman Christopher Schaeffer
                                  Councilman Brett Christy
                                 
Absent:             Supervisor Donald Steger

Deputy Supervisor Eckman began the Organizational meeting with the Pledge to the Flag.                                      
APPROVAL OF SALARIES FOR ELECTED OFFICIALS

Supervisor              $ 12,000
Councilperson      (4) $ 4,500 (each)
Town Justices        (2) $15,670(each)
Town Clerk             $39,612
Highway Superintendent   $63,778

DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer and carried.

BOARD OF ASSESSMENT REVIEW 

The following members will continue to serve on the Board of
Assessment Review withtheir terms expiring as so stated and
with the re-appointment of Kirk Hutchinson to serveon the Board of Assessment Review with the term
expiring as listed below:

Roger Renswick                   9/30/2019
Michaelene Comerford      9/30/2020
Harry Centner                     9/30/2021
Alan Shaw                            9/30/2022
Kirk Hutchinson                  9/30/2023

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

APPOINT DEPUTY SUPERVISOR AND SET SALARY 

CouncilwomanEckman appointed as Deputy Supervisor at the salary of $600.00.

DULY MOVED by Councilman Christy seconded by Councilman Schaeffer and carried.

APPOINT DEPUTY TOWN CLERK 

Town Clerk Dispense appoints Ann Renckens and EvaDawn Bashaw as Deputy Town Clerks.

DULY MOVED by Councilman Sedota, seconded by Councilman Christy and carried.

APPOINT DEPUTY HIGHWAY SUPERINTENDENT

Highway Superintendent JudeGardner appoints Charles White as Deputy Highway Superintendent at the rate of $.50 per hour in addition to his hourly rate.Highway Superintendent Jude Gardner appoints Jeff O’Brien as second Deputy Highway Superintendent at the rate of $0.50 per hour in addition to his hourly rate. Mr. O’Brien is to act as a Deputy Highway Superintendent when the Highway Superintendent and Deputy are not available.

DULY MOVED by Councilman Christy, seconded by
Councilman Sedota and carried.

APPROVE APPOINTMENTS AND SALARIES AS FOLLOWS:
Kevin Muldowney – Assessor        $36,435.00 per year
Kathy Ludemann-Assessor Clerk   $16.69 per hour         
Board of Assessment Review        $11.00 per hour
Warren Kelly-Code/Inspection Officer   $16,000.00 per year
Warren Kelly-Fire Inspector        $5,000.00 per year
James DeJoe-Zoning Officer        $7,114.00per year
EvaDawn Bashaw-Secretary for Zoning & Plan. Boards $13.74 per hour
Allison Dispense-Civil Defense Officer  $500.00 per year
Miriam Washington-Court Clerk $14.58 per hour
Susan Graves- Court Clerk          $16.69 per hour
David McCoy -Court Officer        $14.78 per hour
Thomas Fisher-Court Officer       $15.57 per hour
Jacob Berger-Court Officer          $14.78 per hour
Michael Callender-Court Officer  $14.78 per hour
Michael Vinciguerra-Town Constable   Fees As Allowed By State
Larry Ludemann-Town Constable        Fees As Allowed By State
Douglas Bunge-Town Constable          Fees As Allowed By State
Pat Ambrose-Town Constable             Fees As Allowed By State
Daniel Smith- Town Constable
Allison Dispense -Registrar               Fees As Allowed By State
EvaDawn Bashaw -Deputy Town Clerk      $13.74 per hour
Ann Renkens -Deputy Town Clerk              $11.64 per hour
EvaDawn Bashaw -Collector of Taxes     $5,500.00 per year
Office Help for Tax Collection                  $2,600.00 per year

Jeffrey Passafaro-Town Counsel   $135.00/$170.00 per hour
Bahgat & Laurito-Bahgat-Bookkeeping Services Contract  $15,000.00 per year
Bahgat & Laurito-Bahgat-Insurance Administrator                $2,000.00 per year

Brad Dietzen-Pomfret Cemetery Records Keeper  $13.39 per hour
Jude Gardner   -Cemetery Maintenance Supervisor               $2,800.00 per year
Charles White (Includes $.50/Hr. for Dep. Highway Supt.)   $29.22 per hour
Dennis Maslak      $27.85 per hour
Loren Laurito       $27.31 per hour
Jeff O’Brien           $25.23 per hour
David Dunlop      $25.18 per hour
Jeff Abbey            $20.40 per hour
Paul Kingsbury   $18.00 per hour
Jude Gardner   -Public Works Superintendent $2,400.00 per year
Jude Gardner   -Water Dist. System Operator $2,000.00 per year
Loren Laurito -Water Dist. System Operator  $2,000.00 per year
Allison Dispense –Water Dist. System Clerk   $2,000.00 per year
John Bell-Lily Dale Sewage Treatment Plant Operator         $15,895.00 per year

Douglas Bunge- Dog Control Officer  $3,300.00 per year
Joshua Cybart-Dog Control Officer     $3,300.00 per year

Tom Battaglia-Recreation Administrator  $2,400.00 per year
Todd Langworthy-Town Historian             $1,200.00 per year
Allison Dispense -Web Master                   $500.00 per year
Allison Dispense - Server Backup              $500.00 per year
Sham Bahgat-Property Manager              $200.00 per year
Marie Biddle-Cleaner                                $275.00 per month

DULY MOVED by Councilman Christy, seconded by Councilman Sedota and carried by a roll call vote:
Supervisor Steger: Absent
Councilman Sedota: Aye
Councilman Schaeffer: Aye
Councilman Christy: Aye
Councilwoman Eckman: Aye
SICK LEAVE, PAID HOLIDAYS, PERSONAL DAYS, AND VACATIONS FOR FULL-TIME EMPLOYEES
 Town Hall personnel working a minimum of 35 hours per week and all Highway
Department employees working a minimum of 40 scheduled
hous per week be eligible for sick leave, paid holidays, personal days, and vacations as
follows:

SICK LEAVE
1.One (1) day earned per month, twelve (12) days earned per year. 2.After three (3) days, a doctor’s certificate is required.
3.Sick leave can be accumulated up to one hundred and sixty-five (165) days at full salary.

PAID HOLIDAYS
New Year’s Day                  Columbus Day
Martin Luther King Day     Election Day
President’s Day                   Veteran’s Day
Good Friday                          Thanksgiving & Day After
Memorial Day                      Christmas Day
July 4th                                                                          Birthday (Floating day with proper
Labor Day  notification and approved by Highway
Superintendent for Highway employees.)

PERSONAL DAYS
Each eligible person shall receive (2) personal leave days per year.

VACATIONS
1. No paid vacation allowed during first full year.
2. After completing:
One full year                 One-week paid vacation /Five (5) days
Two full years                One-week paid vacation /Five (5) days
Three & Four full years Two weeks paid vacation /Ten (10) days
Five full years            Three weeks paid vacation /Fifteen (15) days
Six full years             Additional day /Sixteen (16) days
Seven full years       Additional day /Seventeen (17) days
Eight full years         Additional day/ Eighteen (18) days
Nine full years         Additional day /Nineteen (19) days
Ten full years           Additional day /Twenty (20) days
Maximum Paid Vacation     Twenty (20) Days

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

TOWN OF POMFRET INSURANCE BENEFITS

Any insurance benefits offered by the Town of Pomfret are subject to approval by the Town
Board.  The grant of any employment benefit in these resolutions does not, nor is it intended to,create a contract. The Town Board reserves the right to amend, modify, change, or cancel any such benefit.

HEALTH INSURANCE BENEFITS

1. No one except full time employees or those who work more than thirtyfive (35) houra week and retirees who were fulltime employees of the Town for
ten (10) years or more are eligible for health insurance.

Effective January 1, 2014 all individuals eligible for and
participating in the Town’shealth insurance plan, will be required
to contribute ten percent (10%) of the annualpremium cost of
health insurance.

2. Effective January 1, 2008, any new parttime elected officials,
whether elected or appointed, or part time employees of The Town of Pomfret, hired after the effective
date, may participate in the plan but shall pay one hundred
percent (100%) of the premium cost without contribution from the Town of Pomfret.


3. Effective January 1, 2008, no part time elected official retiring
after the effective date ofthis resolution will be eligible for any
health insurance benefit at Town expense, but may participate in
the plan by paying one hundred percent (100%) of the premium
cost without contribution from the Town of Pomfret.

4. The following resolution adopted November 8, 2006:
RESOLVED, that no post-retirement or post-employment health insurance benefits, shall be afforded to, or provided to, any employee of the Town of Pomfret hired after November 1, 2006, and be it further
RESOLVED, that the Town health insurance policy is so amended, and that the Town Employee Handbook and any other related document amended by this resolution shall be modified and amended as stated herein.

5. The Town of Pomfret has developed an Insurance Buyout policy
for eligible employeeswho choose to not take advantage of Health Insurance offered by the Town.No parttime Employee or elected Official is entitled to participate in any buyout plan.

For eligible full time Employees, the annual buyout amounts shall be as listed:
Active employees                   Retirees
$1500 Family/Double             $750
$750 Single

At age sixtyfive (65) all retirees buyout amounts shall be reduced
to $750
(double) and $375 (single) or participation in the Town financed
Senior Medicare program.

DULY MOVED by Deputy Supervisor Eckman, seconded by Councilman Sedota and carried by a roll call vote:
Supervisor Steger-Absent
Councilman Sedota-Aye
Councilman Schaeffer-Aye
Councilman Christy-Aye
Deputy Supervisor Eckman-Aye

DENTAL INSURANCE

The following resolution adopted March 23, 1998 will remain in
effect:

1. Those eligible for participation in the plan shall all be full time employees of the Townof Pomfret, the Highway Superintendent, and
Town Clerk. The Town as the employer
shall pay fifty percent (50%) of the annual premium and the
eligible employee or Townofficial shall pay fifty percent (50%) of
the premium.

2. All other elected officials of the Town of Pomfret and part-time employees of The Town
of Pomfret may participate in the plan but shall pay one hundred percent (100%) of the
premium cost without contribution from the Town of Pomfret.

3. It is the policy of the Town Board of the Town of Pomfret to make eligible for dental
insurance only active employees or officials and no benefits shall be offered or extended
nor shall this resolution be in any manner construed to extend
any benefit under this plan
to any retired or former Town employee or official.

VISION INSURANCE

The following resolution adopted March 23, 1998 will remain in
effect:

1. Those eligible for participation in the plan shall be all full-time employees of the Town,
the Highway Superintendent, and the Town Clerk. The Town as the employer shall pay
one hundred per cent (100%) of the annual premium.

2. All other elected officials of the Town of Pomfret and part-time employees of The Townof Pomfret may participate in the
plan but shall pay one hundred percent (100%) of the premium
cost without contribution from the Town of Pomfret.

3.It is the policy of the Town Board of the Town of Pomfret to make eligible for vision insurance only active employees or
officials and no benefits shall be offered or extended
nor shall this resolution be in any manner construed to extend
any benefit under this plan to any retired or former Town
employee or official.

DULY MOVED by Deputy Supervisor Eckman, seconded by Councilman Sedota and carried by a roll call vote:
Supervisor Steger: Absent
Councilman Sedota: Aye
Councilman Schaeffer: Aye
Councilman Christy: Aye
Deputy Supervisor Eckman: Aye

CLOTHING ALLOWANCES -HIGHWAY DEPARTMENT EMPLOYEES

The following motion adopted January 5, 2000, and amended November 8, 2000, will remain in effect:
The Town of Pomfret will provide a clothing allowance, including
steeltoed work shoes or boots, of $150.00 per calendar year to all fulltime Town of Pomfret Highway Department employees and the Highway Superintendent. To receive reimbursement
from the Town, the employee or Highway Superintendent must
present a paid invoice.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

TOWN PROCUREMENT POLICY
 The Town Procurement Policy establishing internal policies and
procedures governing all procurement of goods and services not
subject to the bidding requirements of General
Municipal Law Section 103, or any other law, originally adopted
March 16, 1992, will remain in effect.

DULY MOVED by Councilman Sedota, seconded by Councilman Schaeffer and carried.

TOWN DEPOSITORIES

Approve M&T Bank, Community Bank, MBIA CLASS Cooperative
are designated as Town depositories.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota and carried.

OFFICIAL NEWSPAPER AND POSTING LOCATIONS

The Observer is designated as the official newspaper for the Town
Pomfret Town Hall will serve as the posting location for notices as required by law.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

MILEAGE REIMBURSEMENT

The mileage reimbursement is set at $ .58 per mile for Town officials while on Town business, subject to Town Board approval.  Elected Officials will not be reimbursed for travel within the Town boundaries.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota and carried.

TOWN PLANNING BOARD

RATE OF PAY

The Town Planning Board Chairperson and members be paid $1,000.00 and $500.00 respectively for the year 2019, with each term expiring the second Wednesday in January of the year listed below and with the
reappointment of James Joy-Chairman to serve on the Town Planning Board.

MEMBERS                 YEAR
Robert Smith               2020
Travis Eckstrom          2021
Janet Szymanski          2022
Daniel Pacos               2023
James Joy-Chairman   2024

DULY MOVED by Councilman Sedota, seconded by Councilman Schaeffer and carried.

ZONING BOARD OF APPEALS
 RATE OF PAY
The Zoning Board of Appeals Chairperson and members be paid
$1,000.00 and $500 respectively for the year 2019, with each term expiring the second Wednesday in January of the year listed below and re-appointment of David Fridmann-Chairman:

MEMBERS                            YEAR
Ray Lewandowski               2020
Ruth Eckstrom                     2021
Michaelene Comerford      2022
Robert Reuther                    2022
Greg Danielson                    2023
David Fridmann-Chairman  2024

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

SUPERVISOR’S ANNUAL FINANCIAL REPORT

The Supervisor is directed to submit to the Town Clerk his annual financial report within ninety (90) days of the closed fiscal year,
and send a copy of the report to the State
Comptroller, as required by Section 30 of the General Municipal
Law.  The Town Clerk shall cause summary of such report to be
published within ten (10) days after receipt thereof in the official
newspaper of the Town of Pomfret. This report will be in lieu of
the annual report due January 30, 2019.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

TOWN INVESTMENT POLICY
 Maintain the Town’s investment policy, adopted March 14, 1989,
and amended June 8, 1994, predicated upon the strength of the
money market.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

TOWN BOARD MEETING DATE & TIME

The regular monthly meeting of the Pomfret Town Board is held the second Wednesday of each month at the Town Hall, 9 Day
Street, Fredonia, New York at 6:30 PM, unless otherwise notified.
 The regular preview(workshop) meeting of the Pomfret Town
 Board willbe held the first Wednesday of each month at the Town Hall, 9 Day Street, Fredonia, New York at 6:30 PM, as needed.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota and carried.
POSTING OF ROADS

The Highway Superintendent is authorized to legally post roads
and remove at his discretion for the year 2019.

DULY MOVED by Councilman Sedota, seconded by Councilman Christy and carried.

CEMETERY FEES

TOWN CEMETERIES
Cemetery Lot/Grave                   $500.00
Opening/Closing (Burial)           $500.00
Cremains Burial                         $250.00
Grave Opening (Cremation; Sat./Sun./Holidays)   $350.00
Grave Opening (Sat./Sun./Holidays)                        $800.00

Charge per half hour if funeral remains after        $30.00
3:00 PM Weekdays or 12:00 PM Sat./Sun./Holiday

Foundations: Per Square Inch   $.45
Minimum       $100.00(10”X12”)
Historical Research:    Minimum      $25.00
                                    Per Hour          $25.00

Forest Hill Storage Vault & Rental:
First 30 days                                            $100.00
After 30 days/for additional 30 days   $20.00
Or portion thereof

DULY MOVED by Councilman Schaeffer, seconded by Councilman Sedota and carried.

EXPENDITURES BY HIGHWAY SUPERINTENDENT WITHOUT
PRIOR 
APPROVAL 

WHEREAS, Section 142, Subdivision 1(a) of the Highway Law authorizes the Town Board to adopt a resolution permitting the Town Superintendent of Highways to purchase equipment, tools and
implements without prior approval of the Town Board in
an amount fixed by them, and

WHEREAS, it is determined by this board to be reasonable and
proper in the best interest of the efficient functioning of the
Highway Department, the Town Superintendent of Highways be
granted permission to purchase such items without its prior
approval, an amount not to exceed $3,000.00,

NOW THEREFORE BE IT RESOLVED, that the Town Superintendent of Highways be and is hereby authorized to spend an amount not in excess of $3,000.00 for the purchase of equipment, tools and
implements without prior approval of the board.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota and carried.

LILY DALE SEWER DISTRICT CHAIRPERSON & VICE-CHAIRPERSON

Appoint Supervisor Steger as Chairperson of the Lily Dale Sewer
District for the year 2019 at a pay rate of $600.00 and that
Councilman Christy is appointed ViceChairperson, with no
financial compensation.

DULY MOVED by Councilman Sedota, seconded by Councilman Schaeffer and carried.

LILY DALE SEWER DISTRICT ACCOUNTING SERVICES

The Town will contract with Bahgat & Laurito-Bahgat to provide accounting services
for the Lily Dale Sewer District for the year 2019 at a rate of
$500.00 for the year.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy and carried.

MUNICIPAL COOPERATION AGREEMENT FOR HIGHWAY PROJECTS & 
MAINTENANCE

WHEREAS, pursuant to New York State General Municipal Law,
local governments are authorized to enter into municipal
cooperation agreements for the performance among
themselves or one of the other of their respective functions, and

WHEREAS, a countywide “Mutual Aid” agreement for highway
projects and maintenance has been developed to formalize the
sharing of manpower, equipment and materials by municipalities
 in Chautauqua County, and

WHEREAS, the Mutual Aid Agreement provides that assisting
municipalities shall be  entitled to receive services of equivalent
value at a later date from the municipality receiving their
assistance,

THEREFORE, BE IT RESOLVED, that the Town Supervisor is hereby authorized and
empowered to execute all documents necessary to confirm the
Town of Pomfret’s participation in the countywide Mutual Aid
Agreement.

DULY MOVED by Councilman Sedota, seconded by Councilman Schaeffer and carried.

SUPERVISOR’S COMMITTEE APPOINTMENTS 

1891 Fredonia Opera House   Eckman           Schaeffer
Audit             Steger              Eckman           Christy
Buildings      Christy             Schaeffer         Sedota
Cable Commission     Sedota             Christy            Schaeffer
Cemeteries   Steger              Eckman           Christy
Chamber of Commerce       Sedota             Eckman           Schaeffer
Consolidation    Steger              Eckman
Highways           Christy             Schaeffer
Libraries             Eckman           Schaeffer
Lily Dale Sewer District    Steger              Christy
Office for Aging              Eckman           Schaeffer
Parks & Recreation      Eckman           Sedota             Christy
Planning Bd. /Zoning Bd.     Eckman           Christy
Preservation Society   Sedota             Schaeffer
Public Safety         Sedota             Christy            Eckman
(Fire/Police/Code Enforcement/DCO/Courts)

Regional Planning    Steger              Christy
Special Districts       Steger
(Excluding Lily Dale)

DULY MOVED by Councilman Christy, seconded by Councilman Sedota to approve the Supervisor’s committee appointments. The motion carried.

DULY MOVED by Councilman Schaeffer, seconded by Councilman Christy to adjourn the meeting at 6:28P.M.  The motion carried.
Respectfully Submitted,

Allison Dispense
Town Clerk
 

December 27, 2018-Public Hearing Minutes-Pomfret/Fredonia Fire Contract

            PUBLIC HEARING of the Town Board of the Town of Pomfret held Thursday December 27, 2018 at 4:30P.M. at the Pomfret Town Hall, 9 Day St., Fredonia, N.Y. 14063.

PRESENT:    Supervisor Donald Steger
                        Town Clerk Allison Dispense
                        Highway Superintendent Jude Gardner
                        Town Attorney Jeffrey Passafaro
                        Councilman Brett Christy
                        Councilman John Sedota
                        Councilwoman Ann Eckman

ABSENT:      Councilman Christopher Schaeffer  
          
Pledge of Allegiance was led by Supervisor Steger.

Supervisor Steger opened the Public Hearing for the purpose of considering a new contract with the Village of Fredonia and the Fredonia Volunteer Fire Department which said contract shall be for the fire protection to POMFRET FIRE PROTECTION DISTRICT NUMBER ONE, upon the following general terms:

The name of the volunteer fire company to answer and attend upon fire calls is the Fredonia Volunteer Fire Department. The contract to be entered into shall be with the Village of Fredonia with the consent of the Fredonia Volunteer Department. The Village shall maintain and operate a fire station containing suitable apparatus and appliances for the purpose of furnishing adequate fire protection. The Village shall insure all of its equipment against all liability and damage. Said contract shall be for a period of three years to commence January 1, 2019 and terminate December 31, 2021. For such fire protection services, the Town shall pay the sum of $411,610.00 in 2019, $418,264.00 in 2020 and $425,682.00 in 2021.

Councilman Christy stated all parties involved worked very well together. This is essentially the same contract as previously adopted but with different financial amounts.

With no additional comments or concerns, a motion was made by Supervisor Steger, seconded by Councilwoman Eckman to close the Public Hearing at 4:33 P.M. The motion carried unanimously.

Respectfully Submitted,

Allison Dispense
Town Clerk
 

December 27, 2018-Special Meeting Minutes

SPECIAL MEETING of the Town Board of the Town of Pomfret held at
4:35 P.M December 27, 2018 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

PRESENT:
Supervisor Donald Steger
Town Clerk Allison Dispense
Highway Superintendent Jude Gardner
Town Attorney Jeffrey Passafaro

COUNCILPERSONS:         
John Sedota
Brett Christy
Ann Eckman

ABSENT: Christopher Schaeffer

The purpose of this Special Meeting of the Pomfret Town Board is for the Pomfret/Fredonia Fire Contract and any other lawful business that may come before the board.

Supervisor Steger
  • Supervisor Steger made a motion, seconded by Councilwoman Eckman to approve the following budget transfers. The motion was carried unanimously.
General Fund Townwide
$6,000             FROM             A1990.4 Contingent Account
                        TO                   A1620.4 Buildings Contractual

$500                FROM             A1355.4 Assessor Contractual
                        TO                   A1650.4 Central Communications Contractual

$900                FROM             A1355.4 Assessor Contractual
                        TO                   Tax Collection Contractual

$700                FROM             A1355.4 Assessor Contractual
                        TO                   A1410.11 Town Clerk Deputy

$1,300             FROM             A1355.4 Assessor Contractual
                        TO                   Cemetery Personal Services-Seasonal

$280                FROM             A8810.2 Cemetery Equipment
                        TO                   A8810.4 Cemetery Contractual

$200                FROM             A5010.1 Supt. Of Highways Personal Services
                        TO                   A5010.11 Supt. Of Highways Clerk
 
  • Supervisor Steger made a motion, seconded by Councilman Christy to approve the following budget transfers. The motion was carried unanimously.
  • General Fund Outside Village
$1,000    FROM    B3120.4 Police Contractual
                TO          B9030.8 Employee Benefits Social Security

$500      FROM     B3120.4 Police Contractual
               TO          B8020.11 Zoning Clerk Personal Services

$500      FROM   B3120.4 Police Contractual
               TO        B8010.11 Planning Clerk Personal Services
 
  • Supervisor Steger made a motion, seconded by Councilman Sedota to approve the following budget transfers. The motion was carried unanimously.

Highway Fund Outside Village
$3,000     FROM DB5110.4 General Repairs Contractual
                 TO       DB9060.8 Emp. Benefits Hospital & Medical

$7,000  FROM   DB5110.4 General Repairs Contractual
             TO         DB5130.4 Machinery Contractual
  • Supervisor Steger made a motion to hire Paul Kingsbury, 3161 Straight Rd., Fredonia at a rate of pay of $18.00 per hour. The motion was seconded by Councilwoman Eckman and carried unanimously.
  • Councilwoman Eckman made a motion to authorize Supervisor Steger to enter and execute a contract with the Village of Fredonia and Fredonia Fire Department for fire protection in the Pomfret Fire Protection District Number One. The said contract shall be for a period of three years to commence January 1, 2019 and terminate December 31, 2021. For such fire protection services, the Town shall pay the sum of $411,610.00 in 2019, $418,264.00 in 2020, and $425,682.00 in 2021. The motion was seconded by Council and carried by a roll call vote:
Supervisor Steger-AYE
Councilman Sedota-AYE
Councilman Schaeffer-ABSENT
Councilman Christy-AYE
Councilwoman Eckman-AYE

With no further lawful business before the Pomfret Town Board, the Pomfret Town Board moved to adjourn.

DULY MOVED by Councilman Christy, seconded by Councilman Sedota to close the Special Town Board Meeting at 4:45 P.M. The motion was carried unanimously.

Respectfully Submitted,
          
Allison Dispense
Town Clerk
 

December 12, 2018 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at 6:30 P.M. December 12, 2018 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

PRESENT:
Supervisor Donald Steger
Town Clerk Allison Dispense
Town Counsel Jeffrey Passafaro
Highway Superintendent Jude Gardner

COUNCILPERSONS:         
John Sedota
Brett Christy
Ann Eckman 
Christopher Schaeffer
                      

The Pledge of Allegiance of the Flag was recited to begin the regular town board meeting.
          
DULY MOVED by Supervisor Steger to accept the November 14, 2018 town board meeting minutes. The motion was seconded by Councilman Sedota and the motion carried.

DULY MOVED by Supervisor Steger, seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 12 of 2018 with no additions.  The motion was carried unanimously by a roll call vote.

Roll Call:
Supervisor Steger-AYE                    
Councilman Sedota-AYE     
Councilman Schaeffer-AYE
Councilman Christy-AYE                
Councilwoman Eckman-AYE          
General Fund Town Wide                  $19,071.47
General Fund Part Town                    $188.01
Highway Fund Part Town                  $37,150.83
Berry Road Water District                  $22.50
North End Water District                    $796.34
Lily Dale Sewer District                     $525.97

DULY MOVED by Supervisor Steger, seconded by Councilman Christy to approve the following General Fund Town wide budget transfers. The motion carried unanimously.
General Fund Town wide
$1,000   FROM     A1620.2          Buildings Equipment
               TO           A1620.4          Buildings Contractual

$1,500   FROM  A1990.4          Contingent Account
              TO        A1650.4          Central Communications Contractual

$7,000   FROM             A5132.2          Garage Equipment
               TO                   A5132.4          Garage Contractual

$1,500      FROM   A7620.4          Adult Recreation Contractual
                  TO A7620.41        Adult Recreation Contractual-Exercise

$3,000      FROM     A8110.1    Cemetery Personal Services
                 TO           A8110.12  Cemetery Personal Services-Seasonal

$2,000  FROM   A1990.4       Contingent Account
              TO        A8110.4       Cemetery Contractual

$700   FROM  A9060.8      Emp. Benefits Hospital & Medical
            TO       A9055.8      Emp. Benefits Disability Ins.

DULY MOVED by Supervisor Steger, seconded by Councilwoman Eckman to approve the following General Fund Outside Village budget transfers. The motion carried unanimously.

General Fund Outside Village
$595                FROM      B3620.2          Safety Inspection Equipment
                        TO            B3620.4          Safety Inspection Contractual

$700                FROM     B8020.4    Planning Contractual
                        TO           B8020.11  Planning Clerk Personal Services

DULY MOVED by Supervisor Steger, seconded by Councilman Schaeffer to approve the following Highway Fund Outside Village budget transfers. The motion carried unanimously.

Highway Fund Outside Village
$100                FROM             DB9060.8       Emp. Benefits Hospital & Medical
                        TO                   DB9055.8       Emp. Benefits Disability Ins.

$500                FROM             DB9060.8       Emp. Benefits Hospital & Medical
                        TO                   DB9060.81     Emp. Benefits Dental Insurance

TOWN CLERK REPORTS
  • Pomfret Town Justices reports for November 2018 are as follows:
                        Justice Pulci Total Cases: 126
                        Total fines & surcharges: $10,234.00
                        Justice Dietzen Total Cases: 98
                        Total fines & surcharges: $9,975.00
  • The Historian report for December 2018 is on file with the Town Clerk and has been distributed to the Town Board.
  • The Fredonia Fire Department has given their November monthly report. There was a total of 154 calls with 28 being within the Town of Pomfret.
  • The Town Clerk’s office will be closed Monday, December 24, 2018 and Monday December 31, 2018.
 AUDIENCE CONCERNS
  • John Mayr, Southern Tier West, conducted a presentation regarding the Clean Energy Community Grant. This is a program for local governments to earn recognition and grant funding by demonstrating leadership in the area of clean energy. Local governments must complete four of the ten high-impact actions which were discussed at length. All municipalities are eligible in NYS to apply for funds. Municipalities may form partnerships and submit a joint proposal with one being the lead applicant. 
SUPERVISOR STEGER
  • Supervisor Steger accepted with regret the resignation of Pomfret Dog Control Officer, Daniel Smith, effective December 31, 2018. Mr. Smith has worked for the Town of Pomfret for 25 years. Pomfret Town Board thanked Mr. Smith for his dedication and service to the town.
  • Councilwoman Eckman made the motion to authorize Supervisor Steger to enter a one-year agreement for 2019 with Catherine Pratt for the fitness instructor in the amount of $35.00 per session. This amount is not to exceed $3,600.00. The motion was seconded by Councilman Schaeffer and carried.
  • Councilman Christy made the motion to authorize Supervisor Steger to enter into an agreement with the Mary E. Seymour Library in the amount of $2,000.00 for the year 2019. The motion was seconded by Councilwoman Eckman and carried.
  • Councilman Christy made the motion to authorize Supervisor Steger to enter into an agreement with Eagle Systems Office Technologies for the TOSHIBA ESTUDIO 3055C copier. The annual Service & Supply Maintenance Agreement is for $551.05 for the year of 2019. The motion was seconded by Councilwoman Eckman and carried.
  • Councilman Schaeffer made the motion to authorize Supervisor Steger to enter into an agreement with the Darwin Barker Library for 2019 in the amount of $68,000.00 to be paid in four quarterly payments. The motion was seconded by Councilwoman Eckman and carried.
  •  Councilwoman Eckman made the motion to authorize Supervisor Steger to enter into an agreement with the Cassadaga Lakes Association for 2019 in the amount of $2,000.00 for weed removal. The motion was seconded by Councilman Sedota and carried.
  • Councilwoman Eckman made the motion to authorize Supervisor Steger to enter into an agreement with the Forest Lodge #166 in the amount of $7,200.00 for rent for the year of 2019. The motion was seconded by Councilman Schaeffer and carried.
  • Councilman Christy made a motion to scheduled a Public Hearing for the Pomfret/Fredonia 2019 Fire Contract for December 27, 2018 at 4:30P.M. at Pomfret Town Hall, 9 Day Street, Fredonia. The motion was seconded by Councilwoman Eckman and carried.
  • Councilman Christy made a motion to schedule a Special Meeting of the Pomfret Town Board for the purpose of Pomfret/Fredonia Fire Contract for December 27, 2018 at 4:45P.M. at Pomfret Town Hall, 9 Day Street, Fredonia. The motion was seconded by Councilman Sedota and carried.
  • Supervisor Steger distributed a draft of the ‘Intermunicipal Agreement’ for the Northern Chautauqua Water District. He is anticipating have a final draft for the board to approve within the next couple months. He will be attending a meeting for the Northern Chautauqua Water District December 13, 2018. Phase I is complete. They are beginning the bidding process for Phase II.
  • Supervisor Steger has received documents from NYS Dept. of Transportation regarding the Rt. 60 and Rt. 20 round-a-bout. Temporary roadways will be in place while construction is in progress. The project is moving forward with construction to be finalized at the end of construction season 2019.
COUNCILMAN CHRISTY
  • Councilman Christy stated for the record the Town Board works very hard each year during budget season. He was disappointed and ‘sad’ when the 2019 Preliminary Budget came to vote and Councilman Sedota casted the only ‘No’ vote. Councilman Christy stated during the budget workshops there was little to no discussion from Councilman Sedota regarding the budget, which lead the impression Councilman Sedota was in favor of the budget. Councilman Christy also stated for the record, Councilman Sedota was the only council member who supported an increase to the Council members salary.
COUNCILMAN SEDOTA
  • Councilman Sedota responded to Councilman Christy, stating he did not believe it was a ‘horrible budget’, however he does not believe in raising taxes which is why he voted ‘No’ to the overall budget which has a .5 increase.

COUNCILWOMAN ECKMAN
  • Councilwoman Eckman stated for the record she was disappointed when Councilman Sedota casted the only ‘No’ vote on the 2019 Budget. She was disappointed because there were no discussions brought to the table during budget workshops by Councilman Sedota regarding making improvements to the budget. Councilwoman Eckman stated for the record she is not, not against any kind of tax cut; however, she is not for ‘gutting’ a budget where the Town cannot perform services the residents need.  
 HIGHWAY SUPERINTENDENT JUDE GARDNER
  • The Northern Chautauqua Community Foundation provided tree maintenance at Forest Hill Cemetery thru the endowment fund. Numerous
  • NYS Department of Transportation approached Superintendent Gardner regarding a state-owned road within the Town of Pomfret. They have no interest in maintaining this road in the future and have offered it to the Town. After a discussion, the board concluded they have no interest in taking responsibility for this road. This state road is located on the west side of Route 60, running north and south, across from the Ulrich Trailer Park, Cassadaga, also known as ‘old Rt. 60’.
  • DULY MOVED by Councilman Christy, seconded by Councilman Schaeffer to adjourn the regular town board meeting at 7:42 P.M. The motion was carried unanimously.

Respectfully Submitted,
          
Allison Dispense
Town Clerk
 

November 14, 2018 Regular Town Board Meeting Minutes

REGULAR MEETING of the Town Board of the Town of Pomfret held at 6:30 P.M. November 14, 2018 at the Pomfret Town Hall, 9 Day Street, Fredonia, N.Y.

PRESENT:
Supervisor Donald Steger
Town Clerk Allison Dispense
Town Counsel Jeffrey Passafaro
Highway Superintendent Jude Gardner

COUNCILPERSONS:         
John Sedota
Brett Christy
Ann Eckman 
Christopher Schaeffer

The Pledge of Allegiance of the Flag was recited to begin the regular town board meeting.
          
DULY MOVED by Supervisor Steger to accept the October 10, 2018 town board meeting minutes. The motion was seconded by Councilman Schaeffer and the motion carried.

DULY MOVED by Supervisor Steger to accept the minutes of the November 7, 2018 Public Hearing Minutes-Lily Dale Fire Contract. The motion was seconded by Councilwoman Eckman and carried.

DULY MOVED by Supervisor Steger to accept the minutes of the November 7, 2018 Public Hearing Minutes-2019 Preliminary Budget. The motion was seconded by Councilman Christy and carried.

DULY MOVED by Supervisor Steger, seconded by Councilman Schaeffer to approve the payment of bills as presented by the Town Clerk on Abstract # 11 of 2018 with no additions.  The motion was carried unanimously by a roll call vote.

Roll Call:
Supervisor Steger-AYE                    
Councilman Sedota-AYE     
Councilman Schaeffer-AYE
Councilman Christy-AYE                
Councilwoman Eckman-AYE          

General Fund Town Wide                  $25,201.83
General Fund Part Town                    $8,422.66
Highway Fund Part Town                  $66,326.10
Berry Road Water District                  $58.29
Chestnut Road Water District             $35.50
North End Water District                    $203.59
Lily Dale Sewer District                     $4,356.92

TOWN CLERK REPORTS
  • Pomfret Town Justices reports for October 2018 are as follows:
                        Justice Pulci Total Cases: 150
                        Total fines & surcharges: $11,631.00
                        Justice Dietzen Total Cases: 168
                        Total fines & surcharges: $16,881.00
  • The Historian report for November 2018 is on file with the Town Clerk and has been distributed to the Town Board.
  • The Fredonia Fire Department has given their October monthly report. There was a total of 179 calls with 37 being within the Town of Pomfret.
SUPERVISOR STEGER
  • A motion made by Supervisor Steger, seconded by Councilman Sedota, to adopt the preliminary 2019 budget. This budget reflects a town wide rate of 3.9819360 additional outside village rate of 4.6194474 and total outside village rate of 8.6013834. There is 0.05 increase for 2019 budget.
ROLL CALL:
Supervisor Steger-AYE
Councilman Sedota-NO
Councilman Schaeffer-AYE
Councilman Christy-AYE
Councilwoman Eckman-AYE
The motion passes to adopt the Preliminary 2019 Budget.
  • Supervisor Steger made a motion to enter into an agreement with the Lily Dale Fire Department, Inc. for a period of one year, January 1, 2019 until December 31, 2019 providing protection to the Lily Dale Fire Protection District. For such service the Lily Dale Fire Department shall be paid at a rate of $30,100.00 for the year of 2019. The motion was seconded by Councilman Sedota and carried unanimously.
  • Supervisor Steger made a motion to schedule the ‘Organizational Meeting’ on January 9, 2019 at 6:00P.M. at Town Hall, 9 Day Street, Fredonia. The motion was seconded by Councilman Sedota and carried.
  • Supervisor Steger made a motion to schedule a public hearing for the purpose of the Pomfret/Fredonia Fire contract on December 12, 2018 at 6:15P.M. at Town Hall, 9 Day Street, Fredonia. The motion was seconded by Councilman Christy and carried.
  • Councilwoman Eckman made a motion to authorize Supervisor Steger to conduct all year end business in December of 2018. The motion was seconded by Councilman Christy and carried.
  • Supervisor Steger made a motion to declare the following items as surplus and to be disposed of properly and at the benefit of the town. The motion was seconded by Councilman Schaeffer and carried.
-(1) GB computer tower                     -(5) adding machines
-(1) Gateway 2000 computer              -(1) Cannon sure shot film camera
-(2) Sonic full range speakers             -(1) Espson action printer 5000
-(11) Nortel phones                             -(1) IBM Wheelwriter type writer
-(1) office chair
  • The Northern Chautauqua Community Foundation is holding its annual Community Foundation week. NCCF has also given its annual report and is on file in the clerk’s office.
  • Councilman Christy made a motion to authorize Supervisor Steger to execute contracts with E & M Engineering, Municipal Solutions, and Barclay Damon for engineering, financial consulting, and bond counsel for the Lily Dale water district. The motion was seconded by Councilman Schaeffer and carried unanimously.
 COUNCILMAN SEDOTA
  • Councilman Sedota applauded Highway Superintendent Gardner for the job he has been doing with the department.
COUNCIWOMAN ECKMAN
  • Councilwoman Eckman asked for a moment of silence for former Pomfret Supervisor, Edward A. “Bud” Woloszyn, who passed away. He was supervisor from 1998-2001.
  • Councilwoman Eckman stated she has been in contact with the NYS Department of Transportation regarding the traffic circle to be located at the intersection of Rt. 20 and Rt. 60. Plans are moving forwarded and will be forthcoming to the town when available.
HIGHWAY SUPERINTENDENT JUDE GARDNER
  • CHIPS reimbursement has been submitted and finalized for 2018. Highway Superintendent Gardner thanked Ann Renckens, Highway Clerk for her efficiency in getting the paperwork submitted.
  • Superintendent Gardner is working with Southern Tier West to apply for a grant to have electric car re-charging stations in the Town of Pomfret. He will have more information for the next meeting.
  • Patching, mowing, and chopping are all complete for the year 2018.
  • The highway department is ready for winter and have already utilized the plowing equipment.
  • Superintendent Gardner is still continuing to work on grant monies for the salt shed. He stated should the grant not be awarded, he is working on another plan to replace the shed at the highway barns.
  • TOWN ATTORNEY JEFFREY PASSAFARO
  • Upstate Tower is looking to move forward with the cell tower located on Chautauqua Road. Supervisor Steger and Attorney Passafaro will work on finalizing the lease terms.
  • Attorney Passafaro has a court conference with Assessor Muldowney regarding the tax case on November 15, 2018. He will report back to the board at next month’s meeting.
 DULY MOVED by Councilman Schaeffer, seconded by Councilwoman Eckman to adjourn the regular town board meeting at 7:17P.M. The motion was carried unanimously.

Respectfully Submitted,
          
Allison Dispense
Town Clerk
 

November 7, 2018-Public Hearing 2019 Lily Dale Fire Contract

PUBLIC HEARING of the Town Board of the Town of Pomfret held Wednesday, November 7, 2018 at 5:55P.M. at the Pomfret Town Hall, 9 Day St., Fredonia, N.Y. 14063.

PRESENT:    Supervisor Donald Steger
                        Town Clerk Allison Dispense
                        Councilman Brett Christy
                        Councilman John Sedota
                        Councilman Christopher Schaeffer
                        Councilwoman Ann Eckman
                      
            Pledge of Allegiance was led by Supervisor Steger.

Supervisor Steger opened the Public Hearing for the purpose of the 2019 Lily Dale Fire Contract.  The purposed amount for the 2019 contract is $30,100.00. Supervisor Steger applauded the Lily Dale Fire Department for keeping the budget in line and for being self sufficient to keep costs down.

With no additional comments or concerns a motion was made by Supervisor Steger, seconded by Councilman Schaeffer to close the Public Hearing at 5:56 P.M. The motion carried unanimously.

Respectfully Submitted,
 Allison Dispense
Town Clerk
 

November 7, 2018-Public Hearing 2019 Budget

PUBLIC HEARING of the Town Council of the Town of Pomfret held Wednesday, November 7, 2018 at 6:00P.M. at the Town Building, 9 Day Street, Fredonia, New York.

PRESENT:    Supervisor Donald Steger
                        Town Clerk Allison Dispense
                        Councilman Christopher Schaeffer
                        Councilman John Sedota
                        Councilman Brett Christy
                        Councilwoman Ann Eckman

            The Pledge of allegiance was recited before the prior public hearing.
            Supervisor Steger opened the Public Hearing for the purpose of the 2019 Budget. This budget reflects a Town wide Rate of 3.9847596. Additional Outside Village rate of 4.6194474 and Total Outside Village rate 8.6042069. There is 0.05 increase for 2019 Budget.

The 2019 budget is $25,000.00 below the state mandated tax cap. There will be no need to adopt a local law to override the tax cap for this budget. Supervisor Steger stated the slight increase in the budget is due to mandated minimum wages for the seasonal employees and the increasing costs of insurance.

With no questions, comments or concerns, a motion made by Councilman Christy, seconded by Councilwoman Eckman to close the public hearing at 6:07 P.M. The motion was carried unanimously.  

Respectfully Submitted,

Allison Dispense
Town Clerk